(a) Generally. Annual leave shall be computed as follows for full-time employees; except, that Fire Department personnel shall receive annual leave as provided in subsection (b) hereof:
Years of Service | Working Days Earned
(per 12 months of continuous service) |
0 to 10 | 10 |
10 to 15 | 15 |
Over 15 | 20 |
The employee is entitled to five working days of paid annual leave after the first six months of continuous service.
Permission for use of annual leave shall be requested from the department head as far in advance as possible. Annual leave should be scheduled at least two weeks in advance.
(1) No more than thirty working days of accumulated annual leave and holiday compensatory leave may be carried forward from one fiscal year to another. If an employee has more than thirty working days of accumulated leave as of June 30, that employee shall lose those days of annual leave which are in addition to the thirty days which he may carry over. Exception: Any employee who is off on Workers’ Compensation leave or sick leave during the month of June, and who would otherwise lose annual leave because he is unable to utilize that leave prior to July 1 of that year, shall be granted an additional four months from his return to work date to utilize any accumulated annual leave which is in addition to the thirty days which he may otherwise carry over.
(2) Accumulated annual leave and holiday compensatory leave may be granted at any time as long as it does not interfere with the efficient operation of the City service, and except as provided in subsection (a)(3) hereof.
(3) Paid annual leave shall not be granted during the initial six months of continuous employment.
(4) Annual leave shall not be granted to emergency, per diem and part-time employees.
(5) City-observed holidays which fall within an employee's scheduled vacation period shall not be charged against his annual leave.
(6) An employee who has resigned, been laid off or dismissed shall be paid in a lump sum for all annual leave, and holiday leave, not to exceed twenty working days, that has accrued to his credit as of the last working day with the City.
(7) An employee who has retired from City employment shall be paid in a lump sum for all annual leave and holiday leave, not to exceed thirty working days, that has accrued to his credit as of the last working day with the City.
(8) The minimum charge against annual leave or compensatory holiday leave shall be one-half day, and additional leave shall be charged in multiples thereof. Absences of less than one-half day shall be recorded by the supervisor, accumulated and charged in multiples of a half-day.
(9) Annual leave or compensatory holiday leave may be granted to an employee because of illness; provided, that all earned sick leave has been exhausted.
(10) In the event of the death of an employee who has not used all his earned annual leave or holiday leave, payment for the unused portion thereof, not to exceed thirty working days, shall be made in such a manner as shall cause it to accrue to his heirs or estate.
(b) Fire Department Personnel. Annual leave for members of the Fire Department shall be computed by shifts to include vacation leave, holidays, declared and otherwise designated, including a personal leave day, floating holiday and election holidays. The schedule shall be as follows, with the stated number of vacation shifts, based upon years of service, being earned each twelve months:
Years of Service | Vacation Shifts Earned (per 12 months continuous service) | Holiday Shifts |
0 to 10 | 5 plus | 5 |
10 to 15 | 7 plus | 5 |
Over 15 | 9 plus | 5 |
The employee shall be entitled to four shifts of paid annual vacation leave after the first six months of continuous service, but shall be considered to have earned no leave prior to accumulating six months of continuous service.
(1) No more than ten shifts of accumulated annual leave may be carried forward from one calendar year to another. If an employee is terminated for any reason, he cannot be paid for more than ten shifts of accumulated annual leave.
(2) An employee who has resigned, been laid off or dismissed shall be paid in a lump sum for all annual leave, not to exceed ten shifts, that has accrued to his credit as of the last full working day with the City.
(3) The minimum charge against annual leave shall be one-half of a shift.
(4) In the event of death of an employee who has not used all of his earned annual leave, payment for the unused portion thereof, not to exceed ten shifts, shall be made to the personal representative of his estate.
(c) Shift Trading. Shifts may be voluntarily traded by employees of like class or category, subject to the following provisions:
A. A written request shall be made forty-eight hours prior to any trading and approved by all appropriate department supervisors. All denials of trading requests shall be justifiable. The forty-eight hour written request requirement shall be waived in cases where a scheduled holiday or accumulated annual leave has been cancelled or denied due to a manpower shortage.
B. Paybacks shall be made within two weeks of the date of the tradeoff.
C. No more than two days may be owed by any employee at any time.
D. No trading may take place until all holiday leave, annual leave and accumulated time are exhausted.
(Ord. 1913. Passed 4-3-97.)