The business of the Council shall be taken up for consideration and disposition in the following order.
A. Public meeting. Notification of public meeting pursuant to A.R.S. § 38-431.02.
B. Call to order. The Mayor shall take the chair precisely at the hour appointed for the meeting and shall immediately call the Council to order. In the absence of the Mayor, the Vice Mayor shall call the Council to order. In the absence of both the Mayor and Vice Mayor, the Clerk shall call the Council to order and an Acting Mayor shall be selected to chair the meeting. Upon the arrival of the Mayor or the Vice Mayor, the Vice Mayor or the Acting Mayor shall immediately relinquish the chair upon the conclusion of the business immediately before the Council. The Mayor shall preserve order and decorum, decide all questions of order, and conduct the proceedings of the meetings in accordance with the parliamentary rules contained in Robert's Rules of Order.
C. Pledge of allegiance.
D. Roll call. Before proceeding with the business of the Council, the Clerk or his or her deputy shall call the roll of the Council Members, and the names of those present shall be entered in the minutes. If a quorum is not present, the Council Members present may adjourn pursuant to § 2-4-4.
E. Call to the public. This is the time for the public to comment. Members of the City Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38-431.01(G), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism of scheduling the matter for further consideration and decision at a later date.
F. Consent agenda. All matters listed here are considered to be routine by the City Council and will be enacted by one motion. There shall be no separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately.
G. Old business. All items are for discussion and possible action.
H. Minutes. The Clerk or his or her deputy shall read or present the minutes of the preceding Council meeting, which shall be approved if correct. Any errors noted shall be corrected.
I. Petitions. Petitions, remonstrances, communications, and comments or suggestions from citizens present shall be heard by the Council. All the remarks shall be addressed to the Council as a whole, and not to any Council Member thereof. The remarks shall be limited to three minutes, unless additional time is granted by the Council. No person other than the individual speaking shall enter into the discussion without the permission of the presiding officer. No question shall be asked a Council Member, except through the presiding officer.
J. Reports by officers. City officials and committees shall present any reports required by the Council.
K. Unfinished business. The Council shall consider any business that has been previously considered and which is still unfinished.
L. New business. The Council shall consider any business not heretofore considered, including the introduction of ordinances and resolutions. All items are for discussion and possible action. A summary of current events by Mayor, Council Members, and/or City Manager, pursuant to A.R.S. § 38-431.02(K), provided that the public body does not propose, discuss, deliberate, or take legal action on any matter in the summary.
M. Claims. The Clerk shall present any claims against the city, which will then be approved or disapproved by the Council.
N. Miscellaneous business. Any agenda may include an invocation and/or comments by those citizens present. Prior to adjournment, the Council shall, as it deems necessary, discuss any business as is not specifically provided for herein, including, but not limited to, Mayor and Council reports.
O. Adjournment. The Council may, by a majority vote of those present, adjourn from time to time to a specific date and hour. A motion to adjourn shall always be in order and decided without debate.
P. Procedure for changing order of business. The order of the agenda may be altered in any manner that the City Manager, with the consent of the Mayor or a majority of the Common Council, upon proper motion and Council approval, deems appropriate.