Director of Law.

   Section 31.   The director of law shall be an attorney-at-law admitted to practice in the State of Ohio. The Director of Law shall be elected for a term of four years (a two-year term commencing in 1998, and a four- year term commencing with the year 2000), assume office on the first day of January, following their election, and serve until a successor is elected and qualified. The Director of Law shall be the legal adviser of and attorney and counsel for the city, and for all officers and departments thereof in matters relating to their official duties. The Director shall prepare all contracts, bonds and other instruments in writing in which the city is concerned and shall endorse on each the Director’s approval of the form and correctness thereof.

(Amended 11-5-1996; 11-5-2024)

   Section 32.   The director of law shall be the prosecuting attorney of the police court.* He may designate such manner of assistant prosecutors as the council by ordinance may authorize. He shall prosecute all cases brought before such court and perform the same duties so far as they are applicable thereto, as are required of the prosecuting attorney of the county.

   *No longer in existence-Ed.

   Section 33.   When required to do so by resolution of the council, the director of law shall prosecute or defend for and in behalf of the city, all complaints, suits and controversies in which the city is a party, and such other suits, matters and controversies as he shall by resolution or ordinance, be directed to prosecute or defend.

   Section 34.   In addition to the duties imposed upon the director of law by this charter or required of him by ordinance in accordance therewith, he shall perform the duties which are imposed upon city solicitors by the general laws of the State, beyond the competence of this charter to alter or require.

   Section 35.   The salary of the director of law shall be fixed by the council and it shall not be increased or diminished during the term for which he was chosen, nor at any other time except in an odd-numbered year. The salary of the director of law first elected under this charter shall be fixed by the outgoing council, and be not more than $1200.00 nor less than $1000.00 per year.

Director of Finance and Public Record.

   Section 36.   The director of finance and public record shall be an elector of the City of Shelby and shall be elected for a term of four years (a two-year term commencing in 1998, and a four-year term commencing with the year 2000), assume office on the first day of January following their election and serve until a successor is elected and qualified. The salary of the Director of Finance and Public Record shall be fixed by the council, and it shall not be increased or diminished during the term for which the Director was chosen, nor at any other time except in an odd-numbered year.

(Amended 11-5-1996; 11-5-2024)

   Section 37.   The duties of the director of finance and public record shall include the keeping and supervision of all accounts, and the custody and collection of all public moneys, rents and property belonging to or due the city; the making and collecting of special assessments; the issuance of licenses upon the order of the mayor; the collection of license fees; the control, funding and payment of the public debt of the city; and such other duties as the council may require.

   Section 38.   The director of finance and public record shall perform the duties of clerk of council and in addition to his other duties, shall perform all clerical duties incident to the mayor acting as ex-officio director of public safety and director of public service as is hereinbefore provided, and all other clerical duties incident to the operation of the city government and for which duties he shall receive no additional compensation.

Accounting Procedure.

   Section 39.   Accounting procedures shall be devised and maintained for the city adequate to record in detail all transactions affecting the acquisition, custodianship and disposition of values, including cash receipts and disbursements; and the recorded facts shall be presented periodically to officials and to the public in such summaries and analytical schedules in detailed support thereof, as shall be necessary to show the full effect of such transactions for each fiscal year upon the finances of the city and in relation to each department of the city government, including distinct summaries and schedules for each public utility or building owned or operated.

Accounts.

   Section 40.   The director of finance and public record shall be the chief accounting officer of the city. He shall install and maintain accounting procedures in conformity with the next preceding section of this charter, and prescribe the methods of keeping accounts by all departments and the form of report to be rendered to the department of finance and public record. He shall require that reports be made to him by each department, showing the receipts of all moneys by such department and the disposition thereof. He shall keep an account of all appropriations made by the council and all expenditures made or contracted to be made under such appropriations.

   Section 41.   The director of finance and public record shall, upon the death, resignation, removal or expiration of the term of any officer, examine the accounts of such officer and if such officer be found indebted to the city, he shall immediately give notice thereof to the council and the director of law, and the latter shall forthwith proceed to collect the same.