(a) All regular full-time employees of the Village who have been in the continuous employment of the Village for twelve (12) months or more, preceding January 1, whether employed on a monthly salary basis or at an hourly rate of pay, shall be allowed an annual vacation with pay of one (1) normal work week (40 hours). All regular full-time employees who have been employed for less than twelve months preceding January 1, will receive three and a third (3.3) hours vacation pay for each month of employment during the previous year up to a maximum of one (1) week (40 hours). Part-time employees’ years of service shall be calculated based upon the following formula: for every two (2) years of part-time service, (1) year of full-time service credit shall be granted as it relates to vacation time.
(b) All full-time employee who have been in the employment of the Village for two (2) years or more of continuous service shall be granted two (2) weeks of vacation with pay. After three (3) years of continuous service in the employment of the Village, service time shall be calculated on the year your employment started, not on the actual month. After eight (8) years of continuous service, they shall be granted three (3) weeks of vacation with pay. After fifteen (15) years of continuous service, they shall be granted four (4) weeks of vacation with pay. After twenty (20) years of continuous service, they shall be granted five (5) weeks of vacation with pay. All earned vacation shall become effective on January 1 after the completion of such year of service.
(c) The basis of computing the compensation of an employee who works on an hourly rate of pay, for the period of his or her respective vacation, shall be at the normal straight time earnings of the particular employee working a full week at the hourly rate fixed for his or her employment in the particular Village department where employed.
(d) Each person having charge of a department of the Village wherein there are other employees under the supervision of such person, shall arrange a schedule of vacations as nearly as possible to conform the proper functioning of the particular department, as well as to suit the convenience of the respective employees.
(e) Vacations may not be accumulated and shall be taken not later than the end of the subsequent year of service for which the vacation as earned, unless an extension is authorized by Council. Each full-time employee of the Village who has been in continuous employment of the Village for twelve (12) months or more is permitted to have up to forty (40) hours of vacation time earned the previous year, paid out by giving written request. Such request shall be submitted no later than October 1, unless otherwise authorized by the Mayor. The payout of vacation time shall be paid in January of the following year.
(f) An employee whose employment with the Village is terminated or upon retirement, shall be paid for vacation time earned the previous year but not yet taken, and for vacation time earned but not yet taken in the year of retirement. Compensation shall be calculated by dividing the employee’s bi-weekly wage by the number of hours normally worked bi-weekly, times the unused hours of vacation, provided that the employee has twelve (12) months or more continuous service.
(g) Vacation allowance calculated pursuant to subsection (f) hereof shall be paid to the estate or to the executor or administrator of the estate of a deceased employee.
(h) Any hours worked while on vacation shall be paid at one and one-half (1 ½) times the normal hourly rate of pay in addition to the vacation pay.
(i) Vacation hours shall be counted as hours worked for overtime purposes and shall be counted for sick leave credits.
(j) The IAFF union-represented employees will receive pay as determined by their Collective Bargaining Agreement.
(k) The OPBA union-represented employees will receive pay as determined by their Collective Bargaining Agreement.
(Ord. 2830. Passed 3-28-22.)