(a) Any news medium organization that desires to be given advance notification of special meetings of a Municipal body shall file with the Clerk-Treasurer a written statement requesting such notice. Except in the event of an emergency requiring immediate official action as referred to in subsection (d) hereof, a special meeting shall not be held unless at least twenty- four hours advance notice of the time, place and purposes of the meeting is given to the news media that have made requests for such advance notification in accordance with this section.
(b) News media requests for such advance notification of special meetings shall specify the Municipal body that is the subject of the request, the name of the medium, the name, address and telephone number of the person to whom notice is to be given, or to whom notices can be mailed, telegraphed or delivered, and, in the case where telephone messages may be used, the name of at least two persons to either of whom oral notifications may be given for the medium. Any such request shall be effective for a period of one year from the date of filing with the Clerk- Treasurer or until the Clerk-Treasurer receives written notice from such medium cancelling or modifying such request, whichever is earlier. A request shall be deemed not properly made unless it is complete in all respects and unless the information in such request can be conclusively relied upon by the Village, the Municipal body to which addressed and the Clerk-Treasurer.
(c) The Clerk-Treasurer shall give either oral or written notification, or both, as the Clerk-Treasurer determines, to the news media making a request for notification in accordance with subsection (b) hereof, of the time, place and purposes of the special meeting, this to be done at least twenty-four hours before the time of the special meeting.
(d) In the event of an emergency situation which requires immediate official action, a special meeting may be called without giving the twenty-four hours notification thereof to the requesting news media, provided, however, that either the person responsible for calling the meeting or the Clerk-Treasurer, shall immediately give oral notification to the news media which has on file a request for notification, or written notice if the person so elects, of the time, place and subject of the meeting, and the nature of the emergency situation which necessitates such meeting and action.
(Ord. 714. Passed 2-9-76.)