904.14 STANDARD CONDITIONS.

   The City of Sharonville desires to promote orderly small cell facility and wireless support structure installations using the smallest and least intrusive means available to provide services to the community. All such installations in the public right of way shall comply with all applicable provisions in this section. All applications shall be subject to the following conditions:

   (a)   Compliance with all Applicable Laws - Permittee shall at all times maintain compliance with all applicable federal, state and local laws, regulations, ordinances, or other rules.

   (b)   Right to Inspect - The City or its designee may inspect a small cell facility or wireless support structure within the Right of Way upon reasonable notice to the permittee. The permittee shall cooperate with all inspections. The City reserves the right to support, repair, disable, or remove any elements of the small cell facility or wireless support structure in emergencies or when the small cell facility or wireless support structure threatens imminent harm to persons or property.

   (c)   Contact information - Permittee shall at all times maintain accurate contact information for all parties responsible for the small cell facility or wireless support structure, which shall include a phone number, street mailing address, and email address for at least one natural person. All such contact information for responsible parties shall be provided to the Public Works Department.

   (d)   Indemnities - The permittee and, if applicable, the non-government owner of a small cell facility or wireless support structure shall defend, indemnify, and hold harmless the City and its agents, officers, officials, and employees from:

      (1)   Any and all damages, liabilities, injuries, losses, costs, and expenses arising out of any claims, demands, lawsuits, writs of mandamus, or other actions or proceedings brought against the City to challenge, attack, seek to modify, set aside, void, or annul the City's approval of the applicable permit or certificate; and

      (2)   Any and all damages, liabilities, injuries, losses, costs, and expenses and any claims, demands, lawsuits, or other actions or proceedings of any kind, whether for personal injury, death, or property damage, arising out of or in connection with the activities or performance of the permittee or its agents, employees, licensees, contractors, subcontractors, or independent contractors.

      (3)   In the event the City becomes aware of any such actions or claims, the City shall promptly notify the permittee and shall reasonably cooperate in the defense. It is expressly agreed that the City shall have the right to approve, which approval shall not be unreasonably withheld, the legal counsel providing the City's defense, and the permittee (as applicable) shall reimburse City for any costs and expenses directly and necessarily incurred by the City in the course of the defense.

   (e)   Interference with City Communication Services - In the event that the City has reason to believe that permittee's operations are causing interference with the City's radio communications operations, then the permittee shall, at its cost, immediately cooperate with the City to either rule out permittee as the interference source or eliminate the interference. Cooperation with the City may include, but shall not be limited to, temporarily switching the equipment on and off for testing.

   (f)   Adverse Impact - Permittee shall undertake all reasonable efforts to avoid undue adverse impacts to adjacent properties and/or uses that may arise from the construction, operation, maintenance, modification, or removal of the small cell facility or wireless support structure.

   (g)   Maintenance - The site and the small cell facility or wireless support structure, including but not limited to all landscaping, fencing, and related equipment, must be maintained in a neat and clean manner and in accordance with all approved plans and conditions of approval.

   (h)   Good Condition - Small cell facilities and wireless support structures shall at all times employ best practices and maintain in use only the best available technology and methods for preventing failures and accidents so that the same shall not menace or endanger the life or property of any person.

   (i)   Graffiti and Vandalism - Permittee shall remove any graffiti at permittee's sole expense no later than fourteen (14) calendar days from notice by the City.

   (j)   Exposure to RF Radiation - All small cell facilities must comply with all standards and regulations of the FCC and any other state or federal government agency with the authority to regulate RF exposure standards.

   (k)   Utility Lines - Service lines must be undergrounded whenever feasible to avoid additional overhead lines.

   (l)   Relocation for Public Improvements - Permittee shall remove and relocate the permitted small cell facility and/or wireless support structure at permittee's sole expense to accommodate construction of a public improvement project by the City.

   (m)   Removal if Discontinued - In the event that the use of a small cell facility is discontinued, the owner shall provide written notice to the City of its intent to discontinue use and the date when the use shall be discontinued. If a small cell facility is not removed within 90 days of discontinued use, the City may remove it at the owner's expense irrespective of the notice requirement under this section.

   (n)   Abandoned - In the event that the use of a small cell facility is abandoned, the City may remove it at the owner's expense.

   (o)   Site Restoration

      (1)   Upon completion of the new work, the contractor shall restore the street and/or alley pavement as required;

      (2)   Upon completion of the new work, the contractor shall restore all concrete walks, driveway aprons, and other concrete as required;

      (3)   Upon completion of the new work, the contractor shall restore all tree lawns and/or sod strips with topsoil and sod.

   (p)   General Construction - All work and designs shall comply with the following general standards for construction in the City's Right of Way:

      (1)   City of Sharonville Codified Ordinances;

      (2)   City of Sharonville Standard Construction Drawings;

      (3)   City of Sharonville Construction and Material Specifications;

      (4)   Ohio Department of Transportation (ODOT) Location and Design Manual;

      (5)   ODOT Standard Drawings;

      (6)   ODOT Construction and Material Specifications;

      (7)   Ohio Manual of Traffic Control Devices;

      (8)   American Association of State Highway Transportation Officials (AASHTO) A Policy on Geometric Design of Highways and Streets;

      (9)   AASHTO Roadside Design Guide;

      (10   AASHTO Guide for the Planning, Design, and Operation of Pedestrian Facilities;

      (11)   AASHTO Guide for Development of Bicycle Facilities;

      (12)   United States Access Board (USAB) Proposed Guidelines for Pedestrians in the Public Right-of- Way;

      (13)   USAB American with Disabilities Act Accessibility Guidelines;

      (14)   National Fire Protection Association 70 National Electric Code; and

      (15)   All other applicable local, state, and federal codes and regulations.

   (q)   Taxes and assessments - To the extent taxes or other assessments are imposed by taxing authorities on the use of City property as a result of an applicant's use or occupation of the right of way, the applicant shall be responsible for payment of such taxes, payable annually unless otherwise required by the taxing authority.

   (r)   Interference - Small cell wireless and wireless support structures shall be constructed and maintained in such a manner that will not interfere with the use of other property.

   (s)   Financial Condition - All owners must procure and provide to the City a bond, or must provide proof of an equivalent financial mechanism, to ensure compliance with all provisions of this chapter. Such bond or financial mechanism must specifically cover the cost of removal of the item placed in the Right of Way.

   (t)   Setbacks for Visibility and Access - Any new small cell facility or wireless support structure and other improvements associated with a new small cell facility or wireless support structure or an existing small cell facility or wireless support structure must be setback from intersections, alleys and driveways and placed in locations where it will not obstruct motorists' sightlines or pedestrian access.

   (u)   Obstructions - Any new small cell facility or wireless support structure and other improvements associated with a new small cell facility or wireless support structure or an existing small cell facility or wireless support structure shall not obstruct any:

      (1)   worker access to any above-ground or underground infrastructure for traffic control, streetlight or public transportation, including without limitation any curb control sign, parking meter, vehicular traffic sign or signal, pedestrian traffic sign or signal, barricade reflectors;

      (2)   access to any public transportation vehicles, shelters, street furniture or other improvements at any public transportation stop (including, without limitation, bus stops, streetcar stops, and bike share stations);

      (3)   worker access to above ground or underground infrastructure owned or operated by any public or private utility agency;

      (4)   fire hydrant access;

      (5)   access to any doors, gates, sidewalk doors, passage doors, stoops or other ingress and egress points to any building appurtenant to the right of way; or

      (6)   access to any fire escape.

   (v)   Historic or Architecturally Significant Structures - Any new utility installation and other improvements associated with a new utility installation or an existing utility installation may not be placed directly in front of any historic or architecturally significant structures in prominent or highly visible locations.

   (w)   No placement of any small cell facility or wireless support structure shall necessitate tree trimming, cause removal of, or otherwise damage any tree located within the City's Right of Way or a designated utility easement. Such small cell facility or wireless support structure shall not be located within the eventual mature dripline or tree crown of any existing tree located within the City's Right of Way or a designated utility easement.

   (x)   Requirement for work permit - prior to commencing work in the right-of-way, the applicant must obtain a right-of-way work permit from the Public Works Director as required by the City's Codified Ordinances.

   (y)   Installation timeframe -- Completion within 180 days: The collocation or new wireless support structure for which a permit is granted shall be completed within 180 days after issuance of the permit unless the City and the applicant agree to extend this period. The City will agree to an extension if the delay is caused by (a) make-ready work for a City-owned wireless support structure, or (b) the lack of commercial power or backhaul availability at the site, provided that the operator has made a timely request within sixty (60) days after the issuance of the permit for commercial power or backhaul services. The additional time to complete installation may not exceed 360 days after the issuance of the permit. Procedure for request for extension of time: In situations when completion will not occur within 180 days after issuance of the permit, the applicant may request an extension of time for the reasons noted above. Such extension request must be completed utilizing the City's extension of time form, which will include the length of time being requested and the reason for the delay. The extension must be filed with the Public Works Director.

   (z)   As-Built Maps and Records -- Operators shall maintain accurate maps and other appropriate records, including an inventory, of its small cell facilities and wireless support structures as they are actually constructed in the right of way or any other City-owned property. The inventory shall include GIS coordinates, date of installation, type of wireless support structure used for installation, wireless support structure owner and description/type of installation for each small cell facility and wireless support structure. Upon City's written request, operator shall provide a cumulative inventory within thirty (30) days of City's request. Concerning small cell facilities and wireless support structures that become inactive, the inventory shall include the same information as active installations in addition to the date the small cell facility and/or wireless support structure was deactivated and the date the small cell facility and/or wireless support structure was removed from the right of way. The City may compare the inventory to its records to identify any discrepancies.

      (Ord. 2018-23-E. Passed 7-17-18.)