165.02 PERMITS REQUIRED.

   (a)   No person or organization shall sponsor or conduct a parade or special event ("Event") without first obtaining a permit from the Recreation Department. The application for such a permit shall be submitted to the Recreation Department at least thirty (30) days prior to the Event.

   (b)   A Parade Permit application shall be submitted to the Recreation Department on the form provided by the Department, and shall include the following information:

      (1)   The name and address of the applicant and of all other persons who will have complete or partial charge of the parade;

      (2)   The proposed time and route, including a map of the proposed route;

      (3)   The approximate number of participants and how many will be on foot, mounted or in vehicles;

      (4)   The name of the organization or organizations, if any, represented in the parade, and the names of persons in charge or control of the participants in the Parade for each organization;

      (5)   The purpose of the parade;

      (6)   The proposed number and types of banners, placards and signs;

      (7)   The proposed number and types of animals or bands, if any;

      (8)   Whether food and/or refreshments will be served, where, and by whom prepared; and

      (9)   Such other information as the City may reasonably require.

   (c)   A Special Event Permit application shall be submitted to the Recreation Department on the form provided by the Department.

   (d)   Each Parade Permit application shall be accompanied by the payment of the fee as outlined in the chart below, to partially reimburse the City for its administrative costs, including set-up, inspections and assignment of safety personnel for traffic control. The application fee shall be refunded only if no permit is issued. The City may waive fees in particular circumstances when the public interest would be furthered thereby.

 

Parades Sponsors	Fee	Conditions
Shaker Heights Public Schools/Parent Teacher Organizations	$250.00	If the schools conduct back-to-back races/parades that meet the above guidelines, within a four-hour time frame, the fee for both races/parades will be $250.00
Shaker Heights Private Schools and Shaker Heights-Based Not-for-Profit Organizations	Actual Cost to City, maximum $1,000.00
All Other Non-Profit and For-Profit Organizations/ Entities	$1,500.00 plus actual costs to City	Deposit required; after event and all direct and indirect costs have been calculated, will bill any additional cost

   (e)   Each Special Event Permit application shall be accompanied by the payment of the fee as set forth in the Special Event Regulations and Charges, to partially reimburse the City for its administrative costs, including set-up, inspections and assignment of safety personnel for traffic control. The application fee shall be refunded only if no permit is issued. The City may waive fees in particular circumstances when the public interest would be furthered thereby.

   (f)   Each permit application shall also include proof of liability insurance, naming the City as an additional insured, with limits of at least one million dollars ($1,000,000) per person and three million dollars ($3,000,000) per occurrence. The City may modify this requirement to meet the risk of the particular Event.

   (g)   The Recreation Department shall approve or deny an application within fourteen (14) days of its submission, provided all the information required in the permit application has been submitted, along with proof of insurance and the payment of the permit fee. If the Recreation Department finds that the proposed Event will result in disturbance of the peace, or violation of law, or unreasonable interference with public travel, or unreasonable demand upon the personnel of the Police, Fire or Public Works Departments, including the cumulative cost and impact of permits granted previously during the year for other parades or special events, or unreasonable interference with the right of quiet enjoyment by the citizens in the use of their property, or that food will be prepared or served in violation of law, the permit shall not be issued; otherwise the City shall issue a permit.

   (h)   The thirty-day application period may be shortened by the Recreation Department for good cause shown, upon the written request of the applicant, stating the reasons therefor, and further, that the shortening of the permit application period would not be detrimental to the peace, health, safety and welfare of the City, in consideration of the factors set forth in this Chapter, the size of the proposed parade or special event, the proposed route, the length of time of the Event itself, and the time in which the City has to prepare and allocate its equipment, vehicles and manpower for the Event.

   (i)   No person shall knowingly give any false or misleading information in any permit application for a parade or special event permit.

(Ord. 22-79. Enacted 7-25-22.)