(A) Invitation for bids.
(1) All notices of invitation for bids shall be published in accordance with I.C. 5-3-1 in the Jeffersonville Evening News and posted at the Sellersburg Town Hall.
(2) The Clerk-Treasurer shall schedule the publication of notice to provide a reasonable amount of time for preparation and submission of bids. The notice will be published two times, at least one week apart. The second publication must occur at least ten days prior to the date the bids will be opened.
(B) Request for proposals.
(1) All requests for proposals shall be published in accordance with I.C. 5-3-1 in the Jeffersonville Evening News and posted at the Sellersburg Town Hall.
(2) The Clerk-Treasurer shall schedule the publication of notice to provide a reasonable amount of time for preparation and submission of proposals. The notice will be published two times, at least one week apart. The second publication must occur at least ten days prior to the date the bids will be opened.
(C) Request for specifications.
(1) All notices of request for specifications shall be published in accordance with I.C. 5-3-1 in the Jeffersonville Evening News and posted at the Sellersburg Town Hall.
(2) The Clerk-Treasurer shall schedule the publication of notice to provide a reasonable amount of time for preparation and submission of proposals. The notice will be published two times, at least one week apart. The second publication must occur at least ten days prior to the date the bids will be opened.
(D) Electronic notices. Whenever a notice or other material, including specifications, invitation for bids, request for proposal, is sent by mail, the purchasing agent may also send the notice or other material by electronic means, provided that the transmission of the information is at least as efficient as mailing the information.
(E) Opening bids.
(1) Bids received in response to an invitation for bids must be opened publicly in the presence of at least one or more witnesses at the time and place designated in the invitation for bids.
(2) Proposals received in response to a request for proposals must be opened so as to avoid disclosure of the contents to competing offerors during the process of negotiation.
(3) Proposals received in response to a request for specifications may be opened as specified in the request for specifications.
(F) Electric receipt of offers.
(1) The purchasing agency may receive electronic offers in response to an invitation to bid, request for proposals or request for specifications.
(2) An electronic offer may only be deemed received if:
(a) The solicitation includes the procedure for the electronic transmission of the offer; and
(b) The purchasing agency receives the offer on a fax machine or other system with a security feature that protects the contents of the electronic offer with the same degree of protection as provided an offer not transmitted electronically.
(G) Correction and withdrawal of bids.
(1) An offeror may correct inadvertent errors in a bid up to the time which bids will opened by supplementing the erroneous bid and submitting a revised bid.
(2) A bidder may withdraw a bid containing inadvertent errors up to the time which bids will be opened and for a period of not more than 24 hours after the time which the bids were opened.
(Ord. 2001-030, passed 12-10-01)