Except as otherwise provided in this subchapter, procurement of supplies, equipment, and services greater than $50,000 shall be by formal competitive bidding process as set forth herein and awarded to the responsive, responsible bidder who best meets the city's needs based on the criteria specified in the formal solicitation.
(A) Solicitation notice. Notices inviting bids, requesting proposals, or requesting qualifications and experience shall include a general description of the supplies, equipment, or services to be procured, describe how to obtain more detailed information, state where bid forms and specifications may be obtained and state the time and place for submission of bids, proposals, or statements of qualifications and experience.
(B) Review. All responses shall be reviewed and evaluated as set forth in the criteria in the notice inviting bids, requesting proposals, or requesting qualifications and experience. The proposer with the highest evaluated score shall be recommended for award to the City Council.
(C) Rejection of bids/responses. Any and all bids or responses may be rejected at the discretion of the city. After rejecting all bids or responses, the city may:
(1) Abandon the project;
(2) Re-advertise the project; or
(3) Perform the work with city forces.
(D) Tie bids. If two or more bids received are for the same total amount or unit price, quality, and service being equal, and if the public interest will not permit the delay of a new solicitation for bids, the City Council may accept the one it chooses or accept the lowest bid made by negotiation with the tie bidders.
(Ord. 1133, passed 11-7-23)