(A) The Purchasing Agent or designee may determine that for a given request it is either not practicable or not advantageous for the county to procure a commodity or service referenced in the above by soliciting competitive sealed proposals. When making this determination, the Purchasing Agent or designee may take into consideration whether the potential cost of preparing, soliciting and evaluating competitive sealed proposals is expected to exceed the benefits normally associated with such solicitations. In the event of such a determination, the Purchasing Agent or designee may elect to utilize an alternative, more cost effective procurement method, which may include, but shall not be limited to, direct negotiations with a qualified vendor or contractor.
(B) Notwithstanding the provisions of above, the Board of County Commissioners may make the awarding of a contract subject to further negotiations and modifications deemed to be in the best interest of the county, without a substantial change to the scope of the request for proposals, and the award of contract shall be subject to the county and the offeror entering into a contract acceptable to the county.
(C) Documentation of the alternative procurement method selected shall state the reasons for selection and shall be made a part of the contract file.
(Ord. 2020-04, passed 2-18-2020)