(A) Oral presentations should be scheduled if clarifications or additional information is necessary. The selection committee may decide if they wish to invite the complete list of offerors for oral presentations or only a “short list” of the top proposal scorers.
(B) Oral presentations will be conducted with the following directions.
(1) All members or their representative of the selection committee should be present during the presentations at the committee meetings. Interview meetings are to be directed by the committee chair.
(2) All offerors must be afforded equal opportunity to respond in an oral interview. Time limits for oral presentations will be equal in length.
(3) No offeror will be given information pertaining to another offeror’s proposal, or their present standing in the evaluation process, during the presentation.
(4) The offeror’s original proposal cannot be changed in any aspect at the oral presentation. The oral presentation is only to allow offerors to clarify portions of their proposal and is an extension of their written proposal.
(Ord. 2020-04, passed 2-18-2020)