(A) Procedure.
(1) Bids may be modified or withdrawn by written, electronic mail or telegraphic notice received in the office designated in the invitation for bid prior to the time set for bid opening.
(2) A telegraphic modification or withdrawal received by telephone prior to bid opening from the receiving telegraph company will be effective if the telegraph company confirms the message by sending a copy of the written telegram showing that the message was received at such office prior to bid opening.
(B) Disposition of bid security. Bid security, if any, shall be returned to the bidder when withdrawal of the bid is permitted.
(C) Records. All documents relating to the modification or withdrawal of bids shall be made a part of the appropriate procurement file.
(Ord. 2020-04, passed 2-18-2020)