(A) Application. Amendments should be used to:
(1) Make any changes in the invitation for bids such as changes in quantity, purchase descriptions, delivery schedules and opening dates;
(2) Defects or ambiguities; or
(3) Furnish to other bidder’s information given to one bidder if such information will assist the other bidders in submitting bids or if the lack of such information would be equitable to other bidders.
(B) Form. Amendments to invitation for bids shall be identified as such and shall require that the bidder acknowledge receipt of all amendments issued.
(C) Distribution. Amendments shall be sent to all prospective bidders known to have received an invitation for bids.
(D) Timeliness. Amendments shall be distributed within a reasonable time to allow prospective bidders to consider them in preparing their bids. If the time set for bid opening will not permit such preparation, to the extent possible such time shall be increased in the amendment or, if necessary, by telegram or telephone and confirmed in the amendment.
(Ord. 2020-04, passed 2-18-2020)