(A) (1) Sole source procurement shall be used only if a requirement is reasonably available from a single supplier.
(2) A requirement for a particular proprietary item does not justify sole source procurement if there is more than one potential bidder or offeror for that item.
(B) Examples of circumstances which could necessitate sole source procurement are:
(1) Where the compatibility of equipment, accessories, replacement parts or service is the paramount consideration;
(2) Where a sole supplier’s item is needed for trial use or testing;
(3) Procurement of items for resale; and
(4) Procurement of public utility services.
(C) (1) The determination as to whether a procurement shall be made as a sole source shall be made by the Purchasing Agent.
(2) Each request shall be submitted in writing by the using agency. Such officer may specify the application of such determination and its duration.
(3) In cases of reasonable doubt, competition should be solicited.
(4) Any request by a using agency that a procurement be restricted to one potential contractor shall be accompanied by an explanation as to why no other will be suitable or acceptable to meet the need.
(Ord. 2020-04, passed 2-18-2020)