(A) A Treasurer’s office employee will receive all department funds, count the funds, compare the amount received to the supporting documentation provided and give a receipt to the employee who turned over the funds with the amount received, date and that employee’s name and signature. The originating department needs to bring two signed copies of each cash ticket, one for the Treasurer and one for the originating department to keep.
(B) An employee from the Treasurer’s office enters the information from the deposit into the accounting system.
(C) Each day, the Treasurer will compile all cash and checks received, match the total to the total receipts in the accounting system and create a deposit slip (deposit information should be sufficiently detailed to allow a reviewer to trace individual transactions from satellite locations into the deposit and verify that the funds were received by the bank).
(D) Copies of deposit slips are maintained and used to reconcile bank statements to the accounting records.
(E) Department heads for departments that collect cash should review the revenue recorded into the accounting system with their copy of the deposits to ensure correct recording of cash. Where practicable the system should be designed to only allow receipts for cash receipts to be recorded to accounts that pertain to that office or department.
(Ord. 2021-03, passed 1-19-2021)