(A) An employer shall file a return, furnished by or obtainable on request from the city, and pay to the city the full amount of the tax withheld on or before the last day of the month following the close of each calendar quarter, except that if during any calendar month other than the last month of a calendar quarter the amount withheld exceeds $100, the employer shall deposit the amount withheld with the Finance Director before the end of the next calendar month.
(B) (1) An employer shall file a reconciliation of his or her quarterly returns on or before the last day of February following each calendar year in which he or she has withheld from an employee’s compensation. A deficiency is due when the reconciliation is filed. If the employer made monthly or quarterly or both payments in excess of the amount withheld from an employee’s compensation, the city upon proper verification shall refund the excess to the employer.
(2) In addition to the reconciliation, the employer shall file an information return for each employee from whom the city income tax has been withheld and each employee subject to withholding under this section, setting forth his or her name, address, and Social Security number, the total amount of compensation paid him or her during the year, and the amount of city income tax withheld from him or her. The information return shall be on a copy of the federal W-2 form or on a form furnished or approved by the city. A copy of the information return shall be furnished to the employee.
(3) If an employer goes out of business or otherwise ceases to be an employer, reconciliation forms and the information return forms shall be filed by the date the final withholding return and payment are due.
(C) If the city believes that collection of the tax withheld from an employee’s compensation as imposed under this subchapter will be jeopardized by delay, the city, whether or not the time otherwise prescribed by this section for making the return and paying or depositing the tax has expired, shall immediately assess the tax and interest and additions provided by the subchapter. The tax, interest, and additions thereupon shall become immediately due and payable and the city shall make an immediate notice and demand for payment, notwithstanding the fact that the withheld tax is not due under this section until the last day of the month following the end of the calendar month or quarter.
(Prior Code, § 33.03) (Ord. D-645, passed 3-16-1964, effective 3-26-1964; Ord. D-1416, passed 11-15-1982, effective 11-15-1982)