A. Contract amendments that increase the contract amount.
1. For contracts originally awarded for a price of less than $250,000:
a. The city manager is authorized to execute contract amendments that increase the contract amount, provided that the contract amount remains less than $250,000.
b. City council approval is required for a contract amendment that increases the contract amount to $250,000 or more.
c. After the city council approves a contract amendment that increases the contract amount to $250,000 or more, the city manager is authorized to execute contract amendments that further increase the contract amount, provided that the sum of all contract amendments executed by the city manager does not exceed $25,000.
2. For contracts originally awarded for a price of at least $250,000, but less than $1,000,000, the city manager is authorized to execute contract amendments that increase the contract amount, provided that the sum of all such contract amendments executed by the city manager does not exceed 10% of the original contract price.
3. For contracts originally awarded for a price of at least $1,000,000 but less than $10,000,000, the city manager is authorized to execute contract amendments supplements that increase the contract amount, provided that the sum of all such contract amendments executed by the city manager does not exceed 8% of the original contract price.
4. For contracts originally awarded for a price of $10,000,000 or more, the city manager is authorized to execute contract amendments that increase the contract amount, provided that the sum of all contract amendments executed by the city manager does not exceed 6% of the original contract price.
B. Notwithstanding subsection A., any single contract amendment that increases the contract amount by more than $250,000 requires city council approval.
C. The city manager is authorized to execute contract amendments that increase the contract amount in excess of the limitations set forth in subsection A., to the extent that it becomes reasonably necessary in the judgment of the city manager to take such action to:
1. Prevent an interruption of work or services that would result in a substantial increase in cost to the city; or
2. Protect any person, property, equipment, materials, or the environment from substantial and immediate risk of damage or injury from any cause, or, where damage or injury has occurred, prevent the occurrence of further damage, injury, or deterioration.
For any action taken pursuant to this subsection, the city manager shall present a report to the city council describing the action taken and the reason for such action as soon as reasonably possible, but in any event not later than 30 days after taking such action.
D. If the city manager executes one or more contract amendments to increase the contract amount pursuant to the city manager's authority specified in this section, and the city council subsequently ratifies the contract amendment previously executed by the city manager, the city manager's authority to execute contract amendments is reset to the amounts set forth in subsection A.
E. In executing a contract amendment pursuant to the approval authority specified in this section, the city manager is not required to obtain city council approval for the transfer of funds necessary to pay for the contract amendment from any contingency previously approved for the contract by the city council.
F. For contracts in any amount, the city manager is authorized to execute contract amendments that decrease or do not change the contract amount.
G. The city manager's authority to execute contract amendments as specified in this section is limited to changes that do not exceed the general scope of the original contract unless in the judgment of the city manager a contract amendment exceeding the general scope of the original contract is necessary to protect any person, property, equipment, materials, or the environment from the risk of damage or injury, or, where damage or injury has occurred, to prevent the occurrence of further damage, injury, or deterioration.
H. The city council may, by resolution, increase the city manager's authority under this section to execute any contract amendment or category of contract amendments under circumstances the city council finds appropriate.
I. Notwithstanding anything to the contrary in this section, the city manager's authority to execute amendments for assessment district proceedings is governed by the provisions of any applicable statutes, ordinances, or other laws. (Ord. 2024-0010 § 3; Ord. 2020-0013 § 2; Ord. 2000-017 § 2(k)(i) (Exh. B); Ord. 2000-013 § 2; prior code § 12.08.131)