A. Contents of notice. Hearing notices shall contain the date, time, and place of the hearing; the name of the hearing body or officer conducting the hearing; a general description of the matter to be considered; a general description, in text or by diagram, of the location of the subject property; and a statement of what environmental determination, if any, has been made on the application to be considered at the hearing.
B. Notice types.
1. Publication. When a provision of this title requires a hearing notice by publication, the notice is published in the official newspaper of the city at least ten days prior to the hearing.
2. Posting. When a provision of this title requires a hearing notice by posting, notice is posted at the subject real property at least ten days prior to the hearing.
3. Mail or personal delivery.
a. When a provision of this title requires hearing notice by mail, notice is given by mail or personal delivery at least ten days prior to the hearing to all of the following persons and agencies:
i. The owner of the subject real property or the owner's duly authorized agent;
ii. The applicant, if any;
iii. The owners of real property located within 500 feet of the subject real property, utilizing the owners' names and addresses shown on the latest county equalized assessment roll. In lieu of the equalized assessment roll, other records of the county assessor or tax collector that contain more recent information may be used;
iv. Those persons who have requested in writing notice of the hearing;
v. Those persons who appeared and sufficiently identified themselves for the record at any prior public hearing conducted by the hearing body or officer before which the matter is pending or by any subordinate hearing body or officer; and
vi. Each local agency expected to provide water, sewage, streets, roads, schools, or other essential facilities or services to the project whose ability to provide those facilities and services to the project may be significantly affected.
b. If the number of owners to whom notice would be mailed or delivered would be greater than 1,000, then in lieu of mailed or personally delivered notice, notice may be given by placing a display advertisement of at least one-eighth page in the official newspaper of the city or another newspaper of general circulation within the city reasonably calculated to provide effective notice to the public at least ten days prior to the hearing.
4. Notice of appeal hearings. Notice of an appeal hearing is given by all of the following methods and to all of the following persons:
a. By posting the notice on the subject real property at least ten days prior to the hearing;
b. By mail or personal delivery at least ten days prior to the date set for the hearing to the following persons:
i. The appellant;
ii. The owner of the subject real property when the owner is not the appellant;
iii. The owners of real property located within 500 feet of the subject real property, utilizing the owner names and addresses shown on the latest county equalized assessment roll. In lieu of the equalized assessment roll, other records of the county assessor or tax collector that contain more recent information may be used;
iv. Those persons who appeared and sufficiently identified themselves for the record before the hearing body or officer before which the original hearing was held; and
v. Those persons who request in writing to be notified of any further proceedings on the matter or who otherwise have requested notice in writing of the hearing.
5. In addition to the notice required by this subsection, additional notice may be given in any other manner as the planning director deems necessary or desirable.
C. Notice of continuances. If a hearing is continued, and the continuance is to a date certain that is announced at the hearing, no additional notice of the continued hearing is required.
D. Effect of failure to receive notice. Failure of any person to receive a hearing notice required to be given by this title does not affect the validity of the hearing nor prevent the hearing body from proceeding with the hearing.
E. Early notice.
1. The planning director shall establish policies and procedures to provide early notification and information to the public regarding the filing and acceptance of applications for permits and requests for legislative changes as determined appropriate by the planning director. In developing the policies and procedures for early notice under this section, the planning director shall seek to accomplish the following objectives:
a. Encourage applicants to contact, obtain input from, and work out differences with affected neighbors and neighborhood associations early in the project design process;
b. Garner the support of affected neighbors and neighborhood associations for the project through the creation of a transparent process that encourages mutual trust and minimizes adversarial hearings and appeals; and
c. Improve the quality of projects and the built environment.
2. Community meetings. At the request of the planning director, mayor, or council member who represents the district in which a project is located, the project applicant shall attend a community meeting to inform the public and solicit feedback about the project. (Ord. 2020-0021 § 46; Ord. 2013-0020 § 1; Ord. 2013-0007 § 1)