In addition to the special event requirements set forth in chapter 12.48, the following requirements shall apply to a special event that requires waste material containers:
A. Containers.
1. A special event applicant shall subscribe to solid waste, recycling, and organic waste collection services from a franchised waste hauler for disposal and diversion. A copy of the customer service agreement with the franchised waste hauler shall be provided to the city as soon as possible prior to the start date of the event.
2. Solid waste, recycling, and organics containers shall be conveniently located so they are available and accessible for all event attendees and event staff.
3. Organics containers shall be placed in all areas where solid waste containers are provided, except for restrooms.
4. Each container must be properly colored (either the lid or body of the container) with solid waste containers being black or grey, recycling containers being blue, and organic waste containers being green or brown.
5. Each container shall be labeled indicating the type of material to be collected in the container and, either in text or graphics, indicate the primary accepted materials and materials not accepted.
6. Containers for the collection of organic waste shall be placed in all areas where food is prepared, served, and consumed. If food trucks will be present at the event, they shall only be required to provide an organic waste collection container in the immediate vicinity of their location. The applicant will still be required to provide organic containers for the event as a whole.
B. Collection practices.
1. An applicant is solely responsible for: arranging for collection services sufficient for the type and size of the event; servicing containers not provided by the franchised waste hauler; placement of the containers at the event; event staffing levels; job assignments; servicing containers during an event with sufficient frequency by event staff to avoid overflowing of containers; replacing of container bags during the event; keeping containers unobstructed for the franchised waste hauler to service; and removal of containers following completion of the event.
2. On-site food vendors shall be responsible for: maintaining a debris-free area around their food vending site; providing their customers with appropriate receptables to separate their solid waste, recyclables, and organic waste; and pick-up any debris in their surrounding area prior to departing. Food vendors shall not dump any waste generated by their food site into any public or private waste receptacle that is not owned by or leased to the vendor.
C. Event thresholds. The solid waste manager will establish service levels for an event based on factors including, but not limited to, the type of the event, number of attendees, number of vendors, and type of activities that generate waste materials.
1. For an event attended by between 500 to 2,000 people (event attendees, staff, and vendors), the applicant will be required to submit a waste management plan outlining their waste collection practices and container locations at the event. The waste management plan will need to be approved by the city before the special event permit will be issued.
2. For an event attended by over 2,000 people (event attendees, staff, and vendors), in addition to the requirements in subsection C.1, within 60 days after conclusion of the event, an applicant shall also provide a post-event report detailing the amount or volume of solid waste, recyclables, and organics collected. Failure to provide a post-event report may result in the denial of future requests for special event permits by the applicant. (Ord. 2023-0024 § 58; Ord. 2021-0003 § 15)