(A) Appointment. The Mayor shall appoint the Clerk, subject to approval of the City Council, unless otherwise provided and specified in his or her order of appointment, and until his or her successor in office is appointed and qualified.
(1992 Code, § 2-2-101)
(B) Duties. It shall be the duty of the Clerk:
(1) To attend all meetings of the Council, to record and sign the proceedings thereof and all ordinances, by-laws, resolutions and contracts passed, adopted or entered into, and to sign, number and keep a record of all licenses, commissions or permits granted or authorized by the Council;
(2) To enter in a book all ordinances, resolutions and by-laws passed and adopted by the Council;
(3) To enter in a book kept for that purpose the date, amount and person in whose favor and for what purpose warrants are drawn upon the Treasury;
(4) To countersign and cause to be published or posted, as provided by law, all ordinances by-laws or resolutions passed and adopted by the Council;
(5) To file and keep all records, books, papers or property belonging to the municipality and to deliver the same to his or her successor when qualified;
(6) To make and certify copies of all records, books and papers in his or her possession, on the payment of fees therefor, which fees must be paid into the Treasury;
(7) To give notice of all elections as required by law and to notify all persons of their election or appointment to office;
(8) To make and keep a complete index of the journal, ordinance book, finance book and all other books and papers on file in his or her office;
(9) To perform such duties in and about the assessment, levy and collection of taxes and assessment as may be prescribed by law or ordinance;
(10) To take and administer oaths, but must not charge or receive any fees therefor;
(11) To receive all moneys that come to the municipality, either from taxation or otherwise, and to pay the same out on the warrant of the Mayor, countersigned by the Clerk, drawn in accordance with law;
(12) To perform such duties in the collection of taxes, license fees or assessments as are or may be prescribed by law or ordinances;
(13) To present on the third Monday of each month to the Council a full and detailed statement of the amounts of money belonging to the municipality, received by him or her and by him or her disbursed during the preceding month, and the state of each particular fund, which statement must be verified by his or her oath;
(14) To keep the books and accounts of the municipality in such manner as to correctly present the condition of the finances thereof, which must always be open to the inspection of the Mayor, Council or any member thereof;
(15) To keep a separate account of each fund or appropriation and the debits and credits thereof;
(16) To give every person paying to him or her money as Clerk, a receipt therefor, specifying the date of payment, the amount and for what paid;
(17) To render at any time an account to the Council, showing the money on hand and the condition of the Treasury;
(18) To keep a register of all warrants paid, which must show the date, amount and number, and the person to whom, and the fund from which the same was paid, and to deliver and file all vouchers, warrants or orders paid by him or her;
(19) To annually make out and submit to the City Council, at its last meeting prior to May 1, a detailed account of all receipts and expenditures during the past fiscal year, file the same and abstract thereof must be published in some newspaper in the municipality or, if none is published, such abstract must be posted in the room or building occupied by the Council;
(20) To pay out, in the order which they are registered, all warrants presented for payment, when there are funds in the Treasury to pay the same;
(21) To deposit all public moneys in his or her possession and under his or her control, excepting such as may be required for current business, in any solvent bank or banks located in such municipality, subject to national supervision or state examination, as the Council shall designate, and no other; and
(22) To perform such other and further duties as the Council may prescribe or which may be imposed upon him or her by the laws of the State of Montana.
(1992 Code, § 2-2-102)