That the following provisions shall constitute the "bad debt" or " uncollectible account receivable" write-off policies and procedures for the City of Rising Sun, Indiana, specifically:
(A) In the event that the City of Rising Sun's accounts receivable are not paid within the time frame determined by the City of Rising Sun, Indiana (hereinafter “the City”), its agent or designee; the same shall be deemed delinquent. A penalty of the total account receivable bill for the municipal utilities shall be attached as delinquent.
(B) As used herein, the term BAD DEBT shall have the following definition: “A delinquent account receivable, for which the city, agent or designee of the city, has reasonably and diligently attempted collection, but to which such collection remains unsuccessful.”
(C) The Clerk-Treasurer on an annual basis shall submit to the Common Council of the City a list of the uncollectible billings from the municipal utilities. The Common Council of the city, by majority vote, shall waive these uncollectible billings.
(D) The city, its agent or designee shall generate a formal report setting forth any and all efforts made to collect bad debts, and that such efforts have been unsuccessful.
(E) The city, its agent or designee in said formal report shall state the reasons that the city, its agent or designee believes it is economically not feasible to pursue further collection measures on the accounts receivable listed as the aforementioned “bad debts.”
(F) The annual schedule described in division (C) of this section and the formal report described in division (D) listing delinquent accounts, may be declared uncollectible, and the city by resolution may authorize the city, its agent or designee to cease further collection procedures after deeming documented accounts as “bad debts,” and may cause any and all “bad debts”to be written-off.
(G) This section is intended to satisfy the provisions of the Social Security Administration and Federal Rules and Regulations.
(Ord. 2019-9, passed 12-4-2019)