(a) Accounting Duties. The Treasurer shall advise, assist and inform the Mayor and Council on all financial, budget and record keeping matters, and shall be responsible for the following:
(1) Posting all receivable entries on books and computer system, except utility services;
(2) All accounts payable duties, except for the Sewer, Sokolow and Court Bond accounts;
(3) Serve as ex officio treasurer for the Park Commission and keep all financial records therefor;
(4) Monthly bank reconciliations for various City funds and accounts;
(5) Receive and review Municipal Bond Commission statements;
(6) Prepare and submit quarterly and annual Farmers Home Administration forms; and
(7) Make arrangements for the annual audit.
(b) Budget Duties. The Treasurer shall advise and assist in the preparation of the City’s annual budget and shall be responsible for the following:
(1) Coal Severance Tax Fund budget;
(2) General Fund levy estimate;
(3) Monthly operating budgets for Water and Garbage Funds;
(4) Monthly budget printouts for various funds to department heads, Mayor and Council;
(5) Annual Public Service Commission report for the City’s Water Fund;
(6) City’s annual financial statement;
(7) Budget revision procedures;
(8) Communication with State Tax Department;
(9) Quarterly revenue and cost analysis of Water and Garbage Fund operations; and
(10) Spending analyses of General Fund, Coal Severance Tax Fund and Park Commission.
(c) Payroll Duties. The Treasurer shall prepare the payroll for all City departments and shall be responsible for:
(1) Monthly reports and payments to the Public Employees Retirement System;
(2) Federal tax withholding deposits for the City, Ripley Waterworks and Sewer and the Park Commission;
(3) W-2 and 1099 Forms;
(4) Quarterly employment security reports for the City and the Park Commission;
(5) Quarterly Workers’ Compensation returns for City and the Park Commission;
(6) Workers’ Compensation claim forms for the City and for employees.
(d) Taxation Duties. The Treasurer shall serve as the City’s Superintendent of Taxation and shall be responsible for the collection, deposit and administration of the following:
(1) The Treasurer shall reconcile the Sheriff’s settlement with monthly tax collections;
(2) Ad valorem taxes;
(3) Wine and liquor taxes;
(4) Public utility taxes;
(5) Coal severance tax proceeds;
(6) Miscellaneous general revenue;
(7) Public auction proceeds;
(8) Royalties;
(9) Consumer sales tax for Park Commission; and
(10) Supervise the collection and distribution of hotel-motel tax funds.
(e) Election Duties. The Treasurer, also designated in some Code provisions as the City Clerk, shall advise and assist the Recorder in all aspects of the conducting of City elections, including the following:
(1) Supervising the procedure for absentee voting; and
(2) Securing poll workers, ballot commissioners and election commissioners, subject to appointment and approval by the Mayor and Council.
(f) Purchasing Duties. The Treasurer is hereby designated as purchasing agent for the City, and shall review, approve and report to the Mayor and Council on a monthly basis regarding all purchase orders issued by fund and department.
The Treasurer shall enter and maintain computerized records of all purchase orders. A limit of not more than five hundred dollars ($500.00) shall be allowed in purchases without prior notice to the Treasurer, but no such prior notice will be required for the issuance of a purchase order in case of emergency.
(g) Other Duties. The Treasurer shall perform all duties prescribed for the Treasurer, City Clerk or Superintendent of Taxation pursuant to these Codified Ordinances and such other duties and responsibilities as the Mayor, with the approval of City Council, may from time to time prescribe by ordinance or resolution. (6-7-94)