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PURCHASING
(A) In accordance with the Local Government Budget and Fiscal Control Act, no bill or claim against the town may be paid unless it has been approved by the officer or employee responsible for the function or agency to which the expense is charged. No check or draft of the town shall be valid unless it bears on its face the certificate of the Finance Officer as follows: “This disbursement has been approved as required by the Local Government Budget and Fiscal Control Act.”
(B) No contract, agreement or purchase order shall be valid unless it bears the Finance Officer’s certificate as follows: “This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act.”
(C) Except as otherwise provided by law, all checks or drafts on an official depository shall be signed by the Finance Director and countersigned by the Town Administrator or another official of the town designated for this purpose by the Board of Aldermen.
(1987 Code, § 2-4-01)
Statutory reference:
Preaudit of disbursements required, see G.S. § 159-28
The Town Administrator shall serve as purchasing agent and as such shall:
(A) Make or approve all purchases of material, equipment and supplies authorized by the Board at the most favorable price for the town and shall see that the material, equipment and supplies delivered are correct in number or amount and comply with the standards and specifications agreed to at the time of purchase;
(B) Establish sets of standards and specifications to control purchases by the town;
(C) Prepare and publish specifications and notices to bidders;
(D) Prepare standardized purchasing manual as a guide to all purchases made by the town;
(E) Advise the Board as to anticipated needs for purchases and make purchases in advance of needs as authorized by the Board;
(F) Store material, equipment and supplies in advance of actual need;
(G) Keep records of all purchases made by him or her and of the destination or ultimate use of the material, equipment and supplies; and
(H) Cause to be kept an inventory of all municipal property in the custody of the other officers and employees of the town.
(1987 Code, § 2-4-02)
Statutory reference:
Public purchasing and contracts generally, see G.S. §§ 143-129 et seq.
(A) Before any order is given for items to be paid by the town or any purchase made by any town employee, a purchase order must first be obtained from the Town Administrator or designee as selected by the Board.
(B) Any town employee purchasing goods without a purchase order from the Town Administrator may be held responsible for the cost of the goods. Exceptions to this shall be in circumstances where the emergency purchase procedure must be followed.
(1987 Code, § 2-4-03)