§ 30.60 PURPOSE.

   The purpose and intent of this subchapter is to formally set out the organization of town government and to replace the former Departmental Commissioner System with a Department Committee System to aid the Town Administrator in the efficient handling of town business while keeping the proper town officials and Aldermen advised and involved in town government.

(1987 Code, § 2-1-60)

§ 30.61 PRIOR PRACTICE ABOLISHED; COMMITTEE SYSTEM ADOPTED.

   The prior practice whereby the Mayor appointed one Alderman to head up each of five town departments is hereby abolished in favor of a committee system, as outlined herein.

(1987 Code, § 2-1-61)

§ 30.62 PROCEDURE FOR SETTING UP COMMITTEES.

   (A)   At the first regular meeting following election of the Board of Aldermen, the Mayor shall designate the committees by title and department head.

   (B)   The Mayor shall then designate two Aldermen to serve as Aldermen members to each committee, in a roughly proportionate number of committees as compared to all other Aldermen.

   (C)   Each committee shall consist of the Town Administrator as Chairperson, the working department head and the two Aldermen appointed to the committee by the Mayor.

(1987 Code, § 2-1-62)

§ 30.63 MEETINGS.

   (A)   The committee shall have a regularly scheduled meeting not less than quarterly at a date set by the Chairperson with notice of not less than ten days to all committee members. Department heads will attend, but employees will only be required to attend in the event the Chairperson feels their presence is necessary.

   (B)   The Chairperson or either one of the committee Aldermen may call a meeting upon giving three days’ notice to the other members of the committee.

   (C)   Emergency meetings may be called at the discretion of the Chairperson with only as much notice as is necessary to personally contact each committee member.

   (D)   Meetings shall be presided over by the Chairperson and any action or recommendation proposed must be approved by a majority vote of all committee members.

   (E)   Regular reports of the committee meeting shall be made to the full Board of Aldermen by the Chairperson at the next regularly scheduled meeting of the Board. Any report covering information which would normally be discussed in executive session as provided in the State Open Meetings Law, being G.S. §§ 143-318.9 through 143-318.18 will be provided only during an executive session.

   (F)   No action by a committee shall be taken that would normally be subject to a vote by the full Board of Aldermen. However, the committee may study the situation, gather information and present a recommendation or report to the Board at the next regularly scheduled or called meeting.

(1987 Code, § 2-1-63)