(A) The committee shall have a regularly scheduled meeting not less than quarterly at a date set by the Chairperson with notice of not less than ten days to all committee members. Department heads will attend, but employees will only be required to attend in the event the Chairperson feels their presence is necessary.
(B) The Chairperson or either one of the committee Aldermen may call a meeting upon giving three days’ notice to the other members of the committee.
(C) Emergency meetings may be called at the discretion of the Chairperson with only as much notice as is necessary to personally contact each committee member.
(D) Meetings shall be presided over by the Chairperson and any action or recommendation proposed must be approved by a majority vote of all committee members.
(E) Regular reports of the committee meeting shall be made to the full Board of Aldermen by the Chairperson at the next regularly scheduled meeting of the Board. Any report covering information which would normally be discussed in executive session as provided in the State Open Meetings Law, being G.S. §§ 143-318.9 through 143-318.18 will be provided only during an executive session.
(F) No action by a committee shall be taken that would normally be subject to a vote by the full Board of Aldermen. However, the committee may study the situation, gather information and present a recommendation or report to the Board at the next regularly scheduled or called meeting.
(1987 Code, § 2-1-63)