In addition to the duties set forth in Section 4.06 of the Charter, the Clerk of Council shall have the following duties:
(a) Minutes.
(1) The Clerk of Council shall keep accurate and complete minutes of all proceedings of regular and special meetings of Council, and must sign all minutes.
(2) The Clerk of Council shall keep a Journal of all Council proceedings in which the “yea” or “nay” vote of each councilman voting on an ordinance or resolution or other measure shall be recorded.
(3) A copy of the minutes shall be distributed to the Mayor, all members of Council, Law Director, Municipal Engineer, Finance Director, Service Director, and all department heads and board members within one week after a Council meeting and prior to any special meetings of Council.
(4) An electronic version of the Council meeting is available upon request of the Council Clerk.
(b) Attendance.
(1) The Clerk of Council is required to attend all regular and special Council meetings, and Committee of the Whole meetings.
(2) The regular meeting date of Council is the first and third Tuesday of each month. Special meetings will be called when needed and as provided by Section 4.09 of the Charter.
(3) During the absence or disability of the Clerk, Council shall, by the affirmative vote of two-thirds of its members, appoint someone to perform all the duties of that office during such absence or disability.
(c) Minutes of Boards and Commissions. The secretaries of the Planning and Zoning Commission, Board of Zoning Appeals, Park and Recreation Board and any other boards or commissions shall prepare copies of the original minutes of meetings, and shall distribute such copies to the Clerk and to each secretary and to the Mayor and each member of Council, boards and commissions.
(Ord. 63-2008. Passed 1-20-09.)
(d) Agenda. The agenda for each meeting of Council shall be prepared by the President of Council. The Clerk of Council shall type and make copies of the agenda as directed by the President. A copy of the agenda shall be sent to the Mayor, members of Council, Municipal Engineer, Finance Director, Law Director, Service Director, and all department heads, by e-mail and paper copy, by 6:30 p.m. on the Monday preceding each regular Tuesday meeting of Council or before any special meeting of Council. The agenda shall be posted in accordance with Section 123.01(d).
(Ord. 3-2012. Passed 3-16-12.)
(e) Ordinances and Resolutions. The Clerk of Council shall be responsible for and have custody of all laws, ordinances and resolutions of the Village. In addition, the Clerk shall be the custodian of all official documents, reports, papers, communications and files of Council. All records and documents shall be filed by the Clerk in the Village Office. The Clerk shall write letters or make phone calls concerning Village business for any councilman as the same may be requested.
(f) Publication and Posting. The Clerk shall be responsible for the publication of all ordinances and resolutions or other documents by posting the same as directed and set forth in Section 123.01
. The Clerk is also responsible for the publication of any ordinances, resolutions, enactments or documents in any manner other than by posting as the same may be required by law or by Council.
(g) Vetoed Legislation. In the event the Mayor, pursuant to Section 3.03
C. of the Charter, vetoes an ordinance or resolution, and pursuant to the Charter returns the same to the Clerk within ten days together with his written objections to such ordinance or resolution, the Clerk shall enter the objections of the Mayor in full on the Journal.
(h) Appointments and Terms of Office. The Clerk shall keep a record on the Journal of Council of all appointments made by the Mayor or Council and the terms of office of the appointee thereto, including but not limited to the Planning Commission, Cemetery Board, Park and Recreation Board, Board of Zoning Appeals, Municipal Engineer, Director of Law and Service Director.
(Ord. 63-2008. Passed 1-20-09.)