There is hereby created a City Records Commission composed of the Mayor or the Mayor's designee, the Auditor or the Auditor's designee, the City Attorney or the City Attorney's designee, the Clerk of Council or the Clerk of Council's designee, and a City resident who is a member of the local Historical Society to be appointed by the Mayor for four-year term(s).
(a) Chairman. The Mayor or the Mayor's designee shall serve as the chairman of the Commission or at the request of the Mayor a chairman shall be elected from the Commission to serve four-year term(s).
(b) Secretary. The Commission shall appoint a secretary who may or may not be a member of the Commission and shall serve at the pleasure of the Commission. The secretary shall serve in the capacity of City Records Administrator and shall maintain a permanent file of all schedules of records retention, applications for one-time disposal, and certificates of records disposal of all municipal offices; prepare forms and carry out such other duties as directed by the Commission.
(c) Rules. The Commission shall establish rules of procedure for the operation of the Commission including meeting dates which shall be at least every six months.
(Ord. 57-93. Passed 4-26-93; Ord. 70-04. Passed 6-28-04.)