210.05   PURCHASES AND CONTRACTS EXEMPTED FROM SECTION 210.04.
   The following purchases are exempt from the requirements of Section 210.04:
   (a)   The City Manager is authored to make emergency purchases of goods and services up to $40,000.00 subject to the following requirements.
      (1)   An emergency exists when/where immediate procurement is essential to prevent delays in the activities of the using department that may vitally affect the life, health or confidence of the public.
      (2)   When an emergency exists, the City Manager may purchase or rent materials, supplies, equipment or contracted services in the open market at the lowest price obtainable under the circumstances.
      (3)   If the City Manager exercises these emergency purchasing powers, he or she shall, within 72 hours of the purchase, inform the Council of the emergency and the goods or services purchased. Barring an abuse of discretion by the City Manager, the Council shall vote to ratify the purchase.
   (b)   In the absence of the City Manager, a department head is authorized to make emergency purchases of goods and services up to $20,000.00 subject to the following requirements.
      (1)   An emergency exists when/where immediate procurement is essential to prevent delays in the activities of the using department that may vitally affect the life, health or confidence of the public.
      (2)   When an emergency exists, the department may purchase or rent materials, supplies, equipment or contracted services in the open market at the lowest price obtainable under the circumstances.
      (3)   Before making a purchase under this subsection, a department head must obtain the prior written consent of either the Mayor or Mayor Pro Tem.
      (4)   If a Department head exercises these emergency purchasing powers, he or she shall, within 72 hours of the purchase, inform the Council of the emergency and the goods or services purchased. Barring an abuse of discretion by the department head, the Council shall vote to ratify the purchase.
   (c)   The employment of professional services shall be subject to the following requirements. The City Council may determine whether multiple proposals for professional services are required. Whenever the Council determines that it is in the City’s best interest to solicit bids for professional services, the successful bidder shall be determined based upon the bidder’s ability to provide the services rendered, the City’s prior experience with the bidder, the nature and degree of expertise required, the bidder’s professional experience, and any references received with respect to the bidder. “Professional services” include, without limitation, services rendered by certified public accountants, attorneys, architects, professional engineers, land use and zoning consultants, and land surveyors.
   (d)   The Council may authorize the making of public improvements or the performance of any other City work by any department without competitive bidding.
   (e)   The Council may authorize cooperative purchasing arrangements with school districts and other government units.  The Council may accept extended government pricing with appropriate documentation, if it is determined to be cost-effective and in the City’s best interest.
   (f)   The Purchasing Agent may make additional purchases of supplies materials, equipment, or services from a successful bidder without rebidding under Section 210.04, provided that:
      (1)   Amounts of additional purchase are at the same cost or less per quantity as originally bid;
      (2)   Amounts of the additional purchase do not exceed the cost of the original purchase;
      (3)   The purchase occurs not more than 12 months after the date of the original purchase; and
      (4)   The Purchasing Agent reasonably believes that the same supplies, materials, equipment, or services are not available at a lesser cost from another source.
(Ord. 001-2017.  Passed 5-15-17.)