A. Monthly meetings. Regular meetings of the EAC will be determined by the membership of the EAC. Notices of an EAC meetings will be posted on the City of Reading website, the municipal access channel and, if necessary, a newspaper of general record.
B. Special meetings. Special meetings may be requested by the Chair, or by a majority of the EAC members. Such special meetings shall be held at such place, date and hour as may be designated by the person or persons authorized herein to call such a meeting.
C. Written or phone notice of such a special meeting shall be given by the Chair to the Advisory Council members at least five days and not more than 21 days prior to the meeting. City Council and the public shall be notified for such meetings in appropriate manner; i.e., posting the date, time and location on the City website, posting on the municipal access channel, sending a letter to City Council, etc.
D. Quorum. In the event a quorum is not present at any meeting, the members may reschedule the meeting for a later date with the required notice. A quorum shall consist of more than 2/3 of the current voting members. The act of the majority of the members present at a meeting at which a quorum is present shall be the act of the Council.
E. Voting. Each member is entitled to one vote, with the voting governed by parliamentary procedure according to Robert's Rules of Order.
F. Notes. Notes from meetings will be kept and copies of the meeting's notes will be sent to the City Clerk's Office and each member of the EAC.
G. All meetings or portions of meetings at which action is taken shall be open to the public.
However, the EAC may meet in closed session for discussion purposes, pursuant to the "Sunshine Act of 1987."16
16. Editor's Note: See 65 Pa.C.S.A. § 701 et seq.