[Amended 5-29-2012 by Ord. No. 58-2012]
A. If the request requires an extension of time for the City to produce the records or provide a written response granting the request, the notice provided by the City of Reading shall be in writing and include the reason for the review, the expected response date, and an estimate of applicable fees owed when the record becomes available, which shall be within 30 days of the original deadline imposed under Chapter 9 of the Right-to-Know Law, 65 P.S. §§ 67.901 through 67.905. If the City of Reading does not respond within 30 days thereof, the request is deemed denied. Review of the request is limited to situations where:
(1) The record requested contains information which is subject to access, as well as information which is not subject to access that must be redacted prior to a grant of access. The redacted information is considered a denial as to that information.
(2) The record requires retrieval from a remote location.
(3) A timely response cannot be accomplished due to staffing limitations.
(4) A legal review is necessary to determine whether the record requested is subject to access.
(5) The requester has not complied with the City of Reading's policy and procedure requirements.
(6) The requester refuses to pay the applicable fees.
(7) The extent or nature of the request precludes a response within the required time period.
B. If access to the record requested is denied, the notice provided by the City of Reading shall be in writing and shall outline each reason upon which the decision to deny access to the records is based.