[Amended 10-11-2004 by Ord. No. 42-2004; 5-9-2022 by Ord. No. 44- 2022; 2-27-2023 by Ord. No. 22-2023]
The Managing Director shall be the Chief Administrative Officer of the City of Reading responsible to the Mayor for the administration of all City affairs placed in the Managing Director’s charge pursuant to the Charter. The power and duties prescribed by law, the Charter and ordinance shall include but not be limited to the following.
A. Section 406 of the Charter, Power and duties.
Editor's Note: Section 406 of the Charter provides:
§ 406. Powers and duties.
The Managing Director shall be the chief administrative officer of the City, responsible to the Mayor for the administration of all City affairs placed in the Managing Director's charge pursuant to this Charter. In addition to other powers and duties prescribed by this Charter, the Managing Director shall:
(1) Execute and enforce the provisions of this Charter and all ordinances, resolutions, and motions of City Council.
(2) Direct and supervise the administration of all departments, offices, and agencies of the City, except as otherwise provided by this Charter or by law.
(3) Appoint, suspend, or remove any City employee, except as otherwise provided by this Charter or by law.
(4) Prepare and submit to the Mayor on an annual basis a five-year financial plan and a budget.
(5) Supervise and direct the negotiation and administration of any collective bargaining agreements with City employees.
(6) Submit to the Mayor a complete report of the finances and administrative activities of the City within 30 days of the end of each fiscal year.
(7) Assure that the laws of the commonwealth relating to the affairs and government of the City are faithfully executed and enforced.
(8) Present to the Mayor from time to time such information concerning the business and affairs of the City as the Managing Director may deem necessary, or as City Council by motion may request; and recommend such measures for legislative action as are believed to be in the best interests of the City.
(9) Perform such other duties as are specified in this Charter or may be required by the Mayor or City Council.
B. Section 402 of the Charter, Approval by Council.
Editor's Note: Section 402 of the Charter provides:
§ 402. Approval by Council.
City Council approval shall be necessary for the hiring of the Managing Director appointed by the Mayor. Such approval shall be made within 30 days from the date of the appointment. If no action is taken by City Council within such period, the approval of the hiring of the candidate shall be automatic.
C. Section 312 of the Charter, Deputy Mayor.
Editor's Note: Section 312 of the Charter provides:
§ 312. Deputy Mayor.
In the event of the Mayor's temporary absence from the City, or temporary disability, the Managing Director shall act as Deputy Mayor. The Deputy Mayor shall exercise all the duties of the Mayor, except the power of appointment or removal from office.
D. Section 902 of the Charter, Submission of balanced budget and capital budget.
Editor's Note: Section 902 of the Charter provides:
§ 902. Submission of balanced budget and capital program.
On or before 90 days prior to the ensuing fiscal year, the department heads will submit proposed budget and capital program to the Managing Director. On or before 90 days prior to the ensuing fiscal year, the Mayor will submit to the City Council a balanced budget, capital program, and an accompanying message. The proposed balanced budget and capital program shall be in such form as the Mayor deems desirable, unless otherwise required by Council.
E. Section 910 of the Charter, Administration of the budget and capital program.
Editor's Note: Section 910 of the Charter provides:
§ 910. Administration of the budget and capital program.
The Mayor shall be responsible for and with the assistance of the Managing Director shall supervise the administration of the annual and capital budgets.
F. Designate himself or some other officer or employee to perform the duties of any office or position in the administrative service under the supervision of the Managing Director during a vacancy, absence, or disability of an incumbent.
G. Prescribe such rules and regulations as shall be deemed necessary or expedient for the conduct and operation of administrative departments and revoke, suspend, or amend any rule or regulation of the administrative service.
H. Investigate or inquire either personally or through a person designated by the Managing Director into the operation of any department, division, or office under the Managing Director's authority.
I. Establish committees and appoint its members within the administrative service for the purpose of considering and resolving administrative problems.
J. Consult with department directors before initiating new policies and procedures.
K. Assign any employee of the administrative service to any department requiring the services of that employee; provided, however, that such assignment is appropriate to and consistent with the personnel system's classification of the employee and applicable personnel rules and regulations.
L. Investigate and dispose of, or to designate an officer to investigate and dispose of all complaints regarding City services and report to the Mayor thereon. All complaints regarding City services shall be referred to the Office of the Managing Director.
M. Responsibility for oversight and management of all administrative support services relating to:
(1) Developing, designing and administering the City computer system, which includes records management, software needs and coordinating technology application; and
(2) Administering the internal communication system and providing liaison support to boards, authorities and commissions.
N. Information technology.
(1) Function. The Division of Information Technology shall be responsible for developing, designing, and administering the City computer system, which includes records management, software needs, and coordinating technology application. Additionally, it shall administer the internal communication system. Finally, it shall provide liaison support to boards, authorities and commissions.
(2) Division Manager. The Division of Information Technology shall be headed by a Manager who shall be responsible to the Managing Director for the performance of the Division, and for all other responsibilities and obligations that the Managing Director may from time to time assign consistent with the law, Charter or ordinance.
Editor's Note: Sections 604 and 705 of the Charter provides:
§ 604. Qualifications.
The heads of departments, offices, and agencies shall be selected solely on the basis of education, training, experience and professional, executive and administrative abilities; and such other qualifications as may be set forth in this Charter. (See § 705.)
§ 705. Compensation of heads of departments, offices and agencies.
The compensation of all heads of departments, offices and agencies under the direction of the Mayor shall be proposed by the Mayor and approved by ordinance. Compensation of all other employees shall be set in accordance with the uniform pay plan established by City Council in the Personnel Code. All such heads of departments, offices and agencies need not be residents of the City at the time of appointment, but after appointment shall reside in the City. City residency shall be required within 12 months of being appointed.
(4) Division manager duties. The duties and responsibilities of the Manager shall include but not be limited to the below. He/she shall direct personally and through subordinates the performance of these duties and responsibilities:
(a) Develop and administer computer system services for City departments.
(b) Assist department directors in designing and implementing computer systems for record management and in developing software needs.
(c) Communicate appropriate new technologies, products and software and hardware systems to department directors.
(d) Develop and administer communication system for departments that includes e- mail, telephone, mail and duplication services.
(e) Provide liaison services to those boards, authorities, and commissions that are not directly linked to other departments.