(A) The Municipal Clerk/Treasurer shall attend the meetings of the City Council and keep a correct journal of the proceedings of that body. He or she shall keep a record of all outstanding bonds against the municipality and when any bonds are sold, purchased, paid, or canceled, the record shall show the fact. He or she shall make, at the end of the fiscal year, a report of the business of the municipality transacted through his or her office for the year. That record shall describe particularly the bonds issued and sold during the year and the terms of the sale, with each and every item and expense thereof. He or she shall file all official bonds after the same shall have been properly executed and approved. He or she shall make the proper certificate of passage which shall be attached to original copies of all bond ordinances hereafter enacted by the City Council.
(B) The Municipal Clerk/Treasurer shall issue and sign all licenses, permits, and occupation tax receipts authorized by law and required by the municipal ordinances. He or she shall collect all occupation taxes and license money, except where some other municipal officer is specifically charged with that duty. He or she shall keep a register of all licenses granted in the municipality and the purpose for which they have been issued.
(C) The Municipal Clerk/Treasurer shall permit no records, public papers, or other documents of the municipality kept and preserved in his or her office to be taken therefrom, except by such officers of the municipality as may be entitled to the use of the same, but only upon their leaving a receipt therefor. He or she shall keep all the records of his or her office, including a record of all licenses issued by him or her in a blank book with a proper index. He or she shall include as part of his or her records all petitions under which the City Council shall order public work to be done at the expense of the property fronting thereon, together with references to all resolutions and ordinances relating to the same. He or she shall endorse the date and hour of filing upon every paper or document so filed in his or her office. All such filings made by him or her shall be properly docketed. Included in his or her records shall be all standard codes, amendments thereto, and other documents incorporated by reference, and arranged in triplicate in a manner convenient for reference. He or she shall keep an accurate and complete account of the appropriation of the several funds, draw, sign, and attest all warrants ordered for the payment of money on the particular fund from which the same is payable. At the end of each month, he or she shall then make a report of the amounts appropriated to the various funds and the amount of the warrants drawn thereon. Nothing herein shall be construed to prevent any citizen, official, or other person from examining any public records at all reasonable times.
(D) (1) The Municipal Clerk/Treasurer shall deliver all warrants, ordinances, and resolutions under his or her charge to the Mayor for his or her signature. He or she shall also deliver to officers, employees, and committees all resolutions and communications which are directed at such officers, employees, or committees. With the seal of the municipality, he or she shall duly attest the Mayor's signature to all ordinances, deeds, and papers required to be attested to when ordered to do so by the City Council.
(2) Within 30 days after any meeting of the City Council, the Municipal Clerk/Treasurer shall prepare, and publish the official proceedings of the City Council in a legal newspaper of general circulation in the municipality, and which was duly designated as such by the City Council. The publication shall set forth a statement of the proceedings thereof and shall also include the amount of each claim allowed, the purpose of the claim, and the name of the claimant, except that the aggregate amount of all payroll claims may be included as one item. Between July 15 and August 15 of each year, the employee job titles and the current annual, monthly, or hourly salaries corresponding to such job titles shall be published. Each job title published shall be descriptive and indicative of the duties and functions of the position. The charge for the publication shall not exceed the rates provided for in Neb. RS 23-122.
(Neb. RS 19-1102)
(3) The cost of publication shall be paid out of the general funds of the city.
(Neb. RS 19-1103)
(4) The Municipal Clerk/Treasurer shall then keep in a book with a proper index copies of all notices required to be published or posted by the Municipal Clerk/Treasurer by order of the City Council, or under the ordinances of the municipality. To each of the file copies of the notices shall be attached the printer's affidavit of publication, if the said notices are required to be published, or the Municipal Clerk/Treasurer's certificate under seal where the same are required to be posted only.
(E) (1) The Municipal Clerk/Treasurer shall receive all objections to creation of paving districts and other street improvements.
(2) He or she shall receive the claims of any person against the municipality, and in the event that the claim is disallowed in part, or in whole, the Municipal Clerk/Treasurer shall notify such claimant, his or her agent, or attorney by letter within five days after such disallowance, and the Municipal Clerk/Treasurer shall then prepare transcripts on appeals of any disallowance of a claim in all proper cases.
(F) (1) The Municipal Clerk/Treasurer may charge a reasonable fee for certified copies of any record in his or her office as set by resolution of the City Council.
(2) He or she shall destroy municipal records under the direction of the state Records Board pursuant to Neb. RS 84-1201 through 84-1227, provided that the City Council shall not have the authority to destroy the minutes of the Municipal Clerk/Treasurer, the permanent ordinances, and resolution books, or any other records classified as permanent by the state Records Board.
(`77 Code, § 1-203) (Am. Ord. 1993-O-001, passed 2-1-93)
Statutory reference:
Additional duties, see Neb. RS 17-605
Examination of public records free of charge, obtaining copies, see Neb. RS 84-712 et seq.
Penalty for failure to perform duties, see Neb. RS 19-1104
Publication of official proceedings, see Neb. RS 19-1102 et seq.
Publication rates, see Neb. RS 23-122 and Neb. RS 33-141 through 33-143
Records Management Act, see Neb. RS 84-1201 through 84-1227