(A) Creation. There is hereby created and established the Personnel Committee of the City Council.
(B) Membership.
(1) Generally. The Personnel Committee shall consist of four Aldermen, two from each of the two political parties most represented on the City Council. Political party affiliation will be conclusively based on the affiliation when the Alderman was lasted elected as Alderman. The Alderman of each political party shall appoint two members from their respective party and those members shall serve at the pleasure of their party. Members may be reappointed to serve on the committee from time to time.
(2) Ex-officio members. The Director of Administrative Services and the Director of Human Resources shall serve as ex-officio, nonvoting members of the Personnel Committee. They shall assist the Personnel Committee in the performance of its duties.
(3) Terms. The members of the Personnel Committee who are Aldermen of the city shall be appointed for terms of two years. All terms shall be based on years which commence at the first regular meeting of the City Council in May and end at the first regular meeting of the City Council in May two years thereafter.
(4) Vacancies. All vacancies occurring in the Personnel Committee shall be filled by appointment in the same manner as original appointments. Vacancies shall be filled to complete only the unexpired term of the member in whose position the vacancy is created.
(5) Continuation in office. In the event of a vacancy or the expiration of a term, the member then holding office shall continue as a member while an Alderman until his or her successor is appointed.
(6) Compensation. All members of the Personnel Committee shall serve without additional compensation for these services, provided that this shall not be construed to limit an Alderman’s right to receive compensation for his or her services as an Alderman or to limit the Director of Administrative Services’ and Director of Human Resources’ right to receive compensation for his or her services as Director of Administrative Services and Director of Human Resources; and provided further, that members shall be entitled to reimbursement for any actual and reasonable out-of-pocket expenditures incurred in connection with the duly authorized business of the committee.
(7) Conflicts. No member of the Personnel Committee shall use his or her membership for any personal advantage or gain or for the advantage or gain of any person, firm or corporation with whom or with which the member is associated, directly or indirectly.
(C) Organization.
(1) Chairperson. A member of the Personnel Committee shall be designated by the Mayor as its Chairperson. Once designated, the Chairperson shall continue to serve in the capacity at the pleasure of the Mayor until the appointment of a new Chairperson or until the termination of the member’s term. The removal of a Chairperson shall not result in the removal of the Alderman as a committee member unless the term of the member has ended. In the temporary absence of the Chairperson, the members of the committee may designate an acting Chairperson to serve in the Chairperson’s absence. The Director of Human Resources shall serve as the ex-officio Secretary of the committee.
(2) Rules. The Personnel Committee may adopt rules for the conduct of its business as it may deem necessary or desirable, consistent with this personnel code and other applicable ordinances and resolutions of the city.
(3) Meetings. The Personnel Committee shall meet as necessary and at a time and place as it may determine. Meetings may be called by the Mayor, the Chairperson of the Committee, by any two members of the committee, by the Director of Administrative Services or by the Director of Human Resources. At least 24 hours notice of any special meeting shall be given unless the notice is waived by all members of the Committee.
(D) Powers and duties. The Personnel Committee shall have the powers and duties set forth in this section and other powers and duties as the Mayor and City Council may hereafter determine. In no event shall the Committee have the power to make expenditures or contracts for services or materials except as specifically provided for herein or as otherwise authorized by the City Council. The powers and duties of the Personnel Committee shall be as follows:
(1) To make recommendations to the Mayor and City Council relative to any matters pertaining to the personnel code or personnel of the city;
(2) To advise the Mayor and the City Council in the administration of the personnel code and personnel related matters, including, but not limited to, creation and establishment of job descriptions or classifications, salary or wage schedules and other matters relating to employee benefits. The City Council may by separate resolution, approve recommendations of the Personnel Committee including establishment of job descriptions or classifications and salary or wage schedules; and
(3) To perform other acts as are prescribed in the personnel code or may be necessary or desirable to accomplish any or all of the foregoing.
(1980 Code, § 13.203) (Ord. 9138, passed 2-9-2009)