The City Manager shall have charge of the administration of the financial affairs of the City and to that end he or she shall have authority and shall be required to:
a. Maintain a general accounting system for the City government and each of its offices, departments, and agencies; require bookkeeping and exercise financial budgetary control over each office, department and agency; keep separate accounts for the items of appropriation contained in the city budget, each of which accounts shall show the amount of the appropriation, the amounts paid therefrom, the unpaid obligation against it and the unencumbered balance, require reports of receipts and disbursements from each receiving and spending agency of the city government to be made daily or at such intervals as he or she may deem expedient.
b. Submit to the Council a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the City.
c. Prepare, as of the end of each fiscal year, a complete financial statement and report.
d. Supervise the activities of the City Secretary who shall serve as ex officio City Treasurer and shall have custody of all public funds belonging to or under the control of the City, or any office, department or agency of the city government, and deposit all funds coming into his or her hands in such depositories as may be designated by resolution of the Council, or, if no such resolution be adopted, by the City Manager, subject to the requirements of law as to surety and the payment of interest on deposits, but all such interest shall be the property of the city and shall be accounted for and credited to the proper account.
e. Have custody of all investments and invested funds of the city government, or in possession of such government in a fiduciary capacity, and have the safekeeping of all bonds and notes of the city and the receipt and delivery of city bonds and notes for transfer, registration, or exchange.
f. Supervise and be responsible for the purchase, storage, and distribution of all supplies, materials, equipment, and other articles used by any office, department, or agency of the city government.
g. Approve all proposed expenditures. Unless he or she shall certify that there is an unencumbered balance of appropriation and available funds, no appropriation shall be encumbered and no expenditure shall be made.
h. Prescribe the forms of receipts, vouchers, bills, or claims to be used by all the offices, departments, and agencies of the city government.
i. Audit and approve before payment all bills, invoices, payrolls, and other evidences of claims, demands, and charges against the city government and with the advice of the city attorney determine the regularity, legality, and correctness of such claims, demands, or charges.
j. Inspect and audit any accounts or records of financial transactions which may be maintained in any office, department, or agency of the city government apart from or subsidiary to the accounts kept in his or her office.
k. There shall be an annual audit to the books and accounts of each and every department of the City. At the close of each fiscal year, a complete audit shall be made by a licensed public accountant who shall be selected by the City Council, and such audit shall be performed insuring systems integrity. The audit shall be executed in a manner that maintains accountability of all financial records, in accordance with established accounting procedures. Such accountant, so selected, shall not maintain or keep any of the City's accounts or records.
l. As directed by the City Manager, the Finance Director shall assist the City Manager in carrying out the financial duties called out in this Article.