In this title, unless the context otherwise requires:
A. "Administering department" means the department requesting the material or service.
B. "Business" means a corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, professional association, or any other legal entity, operated for profit or nonprofit that is properly licensed or otherwise authorized to do business.
C. "Certification" means completion by a business enterprise of an application procedure as provided or approved by the county Small Business Enterprise (SBE) Ordinance.
D. "Construction" means all work subject to the requirements of Arizona Revised Statutes Title 34 including building, improving, altering, repairing, maintaining or demolishing any public building, highway, bridge or other real property structure.
E. "Contract" means all types of county agreements, regardless of what they may be called, for the procurement of materials, services or construction.
F. "Contractor" means any person who participates in a solicitation or is awarded a contract in connection with a procurement. This term also includes any person who conducts business as an agent or representative of the contractor.
G. "Day" means Monday through Friday, 8:00 a.m. to 5:00 p.m. excluding holidays, as provided by law, unless stated as "calendar days" herein.
H. "Department" means any office, division, or department or other entity of Pima County.
I. "Designee" means a duly authorized representative.
J. "Filed" means physical or electronic delivery to the location by the due date and time designated in the solicitation. A time and date stamp affixed to a document by the county or recorded by online submission system shall be determinative of the time of delivery for purposes of filing.
K. "Interested party" means an actual or prospective bidder or offeror whose economic interest may be affected substantially and directly by the issuance of a solicitation, the award of a contract, or by the failure to award a contract. Whether an actual or prospective bidder or offeror has an economic interest will depend upon the circumstances of each case.
L. "Internet" means the international computer network of both federal and nonfederal interoperable packet switched data networks, including the graphical subnetwork called the World Wide Web.
M. "Invitation for bids" means all documents, whether attached or incorporated by reference, used for soliciting bids. Synonymous with the term "Request for Bids".
N. "Materials" means all property, including, but not limited to, equipment, supplies, insurance and leases of property, but does not include land, an interest in land, or leases of land or buildings.
O. "Multi-step sealed bidding" means a two-phase process consisting of a technical first phase composed of one or more steps in which bidders submit unpriced technical offers to be evaluated by the county and a second phase in which those bidders whose technical offers are determined to be acceptable during the first phase have their price bids considered.
P. "Procurement" means buying, purchasing, renting, leasing or otherwise acquiring any materials, services or construction. Procurement also includes all functions that pertain to the acquiring of any material, service or construction, including description of requirements, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration.
Q. "Procurement officer" means any person to whom the procurement director has delegated procurement authority in writing.
R. "Professional services" means services involving specialized knowledge, skill and expertise provided by persons with advanced training and experience in a field that requires an extended course of specialized instruction and study.
S. "Request for proposals" means all documents whether attached or incorporated by reference, used for soliciting proposals through the competitive sealed proposals process.
T. "Request for quotations" means the documentation or method used in the process of competing for purchases that are lower than the dollar amount requiring submission of sealed bids or proposals.
U. "Responsible bidder or offeror" means a person who has the capability to perform the contract requirements and the reliability and integrity that will assure good faith performance.
V. "Responsive bid or offer" means a bid or proposal that conforms with all material respects to the solicitation.
W. "Services" means the furnishing of labor, time or effort by a contractor or subcontractor which does not involve the delivery of a specific end product other than required reports, plans, or documents and performance. The term includes professional services and construction.
X. "Solicitation" means an invitation for bids, a request for technical offers, a request for proposals, a request for quotations, or any other invitation or request by which the county invites a person to participate in a procurement.
Y. "Specification" means any description of the physical or functional characteristics, or of the nature of a material, service or construction item. Specification may include a description of any requirement for inspecting, testing, or preparing a material, service, or construction item for delivery. It includes statements or scopes of work often used in solicitations for professional services.
Z. "Subcontractor" means a company or person who contracts to perform work or render service to a contractor or as a sub-subcontractor as a part of a contract with the county.
(Ord. 2017-27 § 1 (part), 2017; Ord. 2011-14 § 1 (part), 2011; Ord. 2009-88 § 1 (part), 2009: Ord. 2005-44 § 1, 2005; Ord. 2001-131 § 1 (part), 2001; Ord. 1997-45 § 1, 1997)