Any person desiring to conduct or manage a special event shall, not less than ninety (90) calendar days before the date on which the special event is to occur, file with the Traffic Engineering Division of the Pima County Department of Transportation, an application for a special event permit on a form furnished by that department setting forth the following information:
1. The name, address and telephone number of the applicant and of any other persons, organizations, firms or corporations on whose behalf the application is made and the purpose of the special event.
2. The name, address and telephone number of the person who will be the special event chairperson or organizer and will be responsible for the special event.
3. The name, address and telephone number of the person or organization to which the permit is to be issued.
4. The date or dates when the special event is to be conducted and the time when the special event is to commence and finish
5. The route to be traveled with designated starting and termination points and a traffic control plan describing in detail the placement and types of traffic control devices and law enforcement or safety personnel. The traffic control plan shall include the name, address, and contact information for the Barricade Company and law enforcement agency or safety personnel provider contracted by the applicant to provide traffic control and security during the special event.
6. If requesting a road closure, indicate the beginning and end points and times of the requested closure.
7. Any assembly and disassembly areas or other staging areas to be used for the special event.
8. Whether parking is requested or prohibited, and the area designated as such.
9. The estimated number of persons who will participate.
10. The estimated number and description of vehicles, if any, which will participate in the special event.
11. Whether or not charity, gratuity, or offerings will be solicited or accepted, or sales of food, beverages or other merchandise will occur before, during, or after the special event.
12. Commitment to clean up any debris generated by the special event.
13. If the special event includes any activities in which any of the participants will be participating in a time event or racing competitively for any recognition or award.
14. Ages or age groups of the participants.
15. If the event passes through any state right-of-way or other roadway under the jurisdiction of another municipality, the applicant is responsible to obtain any and all necessary permits from each jurisdiction.
The Pima County Engineer may waive the time limitation for filing an application if it is found that unusual circumstances or good cause exists and no unreasonable burden will be created by the waiver upon the county or its citizens.
(Ord. 2007-114 § 1 (part), 2007)