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(a) Except in the case of a special meeting referred to in Section 105.04(d), the Fiscal Officer shall, no later than twenty-four hours before the time of a special meeting of a Municipal Body, post a statement of the time, place and purposes of such special meeting.
(b) The statement under this section and the notifications under Section 105.04 shall state such specific or general purpose or purposes then known to the Fiscal Officer to be intended to be considered at such special meeting and may state, as an additional general purpose, that any other business as may properly come before such Municipal Body at such meeting may be considered and acted upon.
(Ord. 3-1976. Passed 2-11-76.)
(a) Any news media organization that desires to be given advance notification of special meetings of a Municipal Body shall file with the Fiscal Officer a written request therefor.
Except in the event of an emergency requiring immediate official action as referred to in subsection (d) hereof, a special meeting shall not be held unless at least twenty-four hours advance notice of the time, place and purposes of such special meeting is given to the news media that have requested such advance notification in accordance with subsection (b) hereof.
(b) News media requests for such advance notification of special meetings shall specify: the Municipal Body that is the subject of such request; the name of the medium; the name and address of the person to whom written notifications to the medium may be mailed, telegraphed or delivered; (and) the names, addresses and telephone numbers (including addresses and telephone numbers at which notifications may be given either during or outside of business hours) of at least two persons to either one of whom oral notifications to the medium may be given; and at least one telephone number which the request identifies as being manned, and which can be called at any hour for the purpose of giving oral notification to such medium.
Any such request shall be effective for one year from the date of filing with the Fiscal Officer or until the Fiscal Officer receives written notice from such medium canceling or modifying such request, whichever is earlier. Each requesting news medium shall be informed of such period of effectiveness at the time it files its request. Such requests may be modified or extended only by filing a complete new request with the Fiscal Officer. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the Village, the Municipal Body that is the subject of such request, and the Fiscal Officer.
(c) The Fiscal Officer shall give such oral notification or written notification, or both, as the Fiscal Officer determines, to the news media that have requested such advance notification in accordance with subsection (b) hereof, of the time, place and purposes of each special meeting, at least twenty-four hours prior to the time of such special meeting.
(d) In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty-four hours advance notification thereof to the requesting news media. The persons calling such meeting, or any one or more of such persons or the Fiscal Officer on their behalf, shall immediately give oral notification or written notification, or both, as the person or persons giving such notification determine, of the time, place and purposes of such special meeting to such news media that have requested such advance notification in accordance with subsection (b) hereof. The minutes or the call, or both, of any such special meeting shall state the general nature of the emergency requiring immediate official action.
(Ord. 3-1976. Passed 2-11-76.)
(a) Any person, upon written request and as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is scheduled to be discussed.
(1) Such person may file a written request with the Fiscal Officer specifying: the person's name, and the address(es) and telephone number(s) at or through which the person can be reached during and outside of business hours; the specific type of public business the discussion of which the person is requesting advance notification; the Municipal Body that is the subject of such request; and the number of calendar months not to exceed twelve which the request covers. Such request may be canceled by request from such person to the Fiscal Officer.
(2) Each such written request shall be accompanied by stamped self-addressed envelopes sufficient in number to cover the number of regular meetings during the time period covered by the request and an estimated number of twelve special meetings. The Fiscal Officer shall notify in writing the requesting person when the supply of envelopes is running out, and if the person desires notification after such supply has run out such person must deliver to the Fiscal Officer an additional reasonable number of stamped self-addressed envelopes as a condition to receiving further notifications.
(3) Such requests may be modified or extended only by filing a complete new request with the Fiscal Officer. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the Village, Municipal Body that is the subject of such request, and the Fiscal Officer.
(b) (1) The Fiscal Officer shall if possible give such advance notification under this section by written notification. If such written notification cannot be given or has not been given, the Fiscal Officer shall give oral notification.
(2) The contents of written notification under this subsection (b) may be a copy of the agenda of the meeting. Written notification under this subsection (b) may be accomplished by giving advance written notification, by copies of the agendas, of all meetings of the Municipal Body that is the subject of such request. (
Ord. 3-1976. Passed 2-11-76.)
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