(a) All applications will be considered on a first received basis.
(b) Persons must be 21 years old or older to reserve the Community Room.
(c) There shall be a maximum capacity of 192 persons with tables and chairs and 288 persons with just chairs in the Community Room at any one time.
(d) The Community Room can be utilized for weddings, receptions, open houses, large events, small events, funeral dinners, day-before decorating rental and meetings. Fee schedule is by resolution from Council according to the type of even and amount of expected people.
(e) Council Chambers may be utilized for meetings only.
(f) Applicant must be made aware of the fact that the flooring of the Community Room, inasmuch as it is the original flooring of the building, contains some uneven areas.
(g) No alcohol will be permitted at high school graduation open houses.
(h) To reserve a date, deposits of one hundred dollars ($100.00) are required 48 hours from the time requested; one hundred-twenty five dollar ($125.00) deposit if serving alcohol.
(See Section 1062.04(b)).
Reservation times must include set-up and tear down times.
(i) Decorating on the day before reservation is available for an additional twenty- five dollar ($25.00) fee, if the Community Room is available.
(j) Full payment of rental is due no later than the last City business day prior to rental date. The key shall be picked up on the last City business day prior to rental.
(k) For cancellations less than ten (10) days prior to the event or activity, twenty-five dollars ($25.00) of the original security deposit will be retained.
(l) If the applicant chooses not to clean the Community Room after use, he or she may pay to the City, in advance, a cleaning fee of one hundred dollars ($100.00).
(1) If applicant chooses to pay the cleaning fee, Renters must still abide by Community Room Rules (See Section 1062.04(a)), except for the following items below:
A. Sweeping and mopping of floors.
B. Cleaning restrooms.
C. Clean kitchen-stove, refrigerator, sinks and counter tops.
(m) Deposits shall be refunded to the applicant after the premises have been inspected by the City.
(n) Regular Seasonal Users.
(1) Rental fees are due the last Monday of the month prior to your reservation. Payments shall be made monthly but may be paid in its entirety.
(2) Rental Agreements for the Community Room can be reserved three (3) months at a time. Continued rental agreements may be renewed one (1) month prior to current rental agreement. New rental agreements must be filled out and signed every three (3) months.
(3) Deposit (checks/debit-credit card) information must be current or updated every six (6) months.
(4) City reserves the right to preempt the use of the Community Room with at least a ten (10) day notice to user.
(5) Fees paid are nonrefundable and no credit will be allowed except if City preempts the use of Community Room in which case the fee paid for that day shall be applied to future use.
(6) Deposit and cleaning fees shall be set forth by resolution of fees by Council.
(o) The Mayor or his or her designee may waive the fee on an individual basis for a single use of the Community Room or Chambers.
(p) Damages to the premises, building, equipment and grounds caused by the applicant’s use shall be reimbursed to the City of Perry.
(q) The applicant shall indemnify and hold harmless the City of Perry against any and all liability to persons or property brought within the Community Center or upon the property of the City by the applicant, its members, agents or anyone acting on the applicant’s behalf.
(r) If alcohol is found used at the event, after the fact, the applicant will be charged the alcohol rental rate.
(s) No smoking anywhere in the building. Do not throw butts on the ground because that will be cause for not receiving deposit refund.
(Motion 97-10-07-10. Passed 10-7-97; Am. Ord. 291. Passed 2-21-06; Unno. Res. Passed 2-20-14; Unno. Res. Passed 7-19-18; Unno. Ord. Passed 9-19-19.)