(A) A request for a proposed audit in regard to any tax shall comply with the notice requirements of this chapter. A notice of audit shall contain the following information:
(1) The tax at issue;
(2) The time period of the audit; and
(3) A brief description of the books and records to be made available for the auditor.
(B) Any audit shall be conducted during normal business hours on the date set forth in the notice, unless the taxpayer and the local tax administrator agreed to some other convenient date and time. If the audit date and time are not agreeable to the taxpayer, another date and time may be requested by the taxpayer within 45 days of the date of the initially designated audit date, as approved in writing by the local tax administrator, that is convenient to the taxpayer and the auditor.
(C) Overpayments; misdirected payments. If an audit determines there has been an overpayment of a tax, written notice of the amount of overpayment shall be given to the taxpayer within 45 days of the village's determination of the amount of overpayment. In the event a tax payment was submitted to the incorrect local governmental entity, the local tax administrator shall notify the taxpayer and the local governmental entity imposing such tax.
(D) Record keeping; duty of taxpayer. Every taxpayer shall keep accurate books and records of the taxpayer's business or activities, including original source documents and books of entry denoting the transactions which had given rise or may have given rise to any tax liability, exemption or deduction. All books shall be kept in the English language and shall be subject to and available for inspection by the village. It is the duty and responsibility of every taxpayer to make available its books and records for audit inspections by the village. If the taxpayer fails to provide the documents necessary for audit within the time provided, the local tax administrator may issue a tax determination and assessment based on the tax administrator's determination of the best estimate of the taxpayer's tax liability.
(Ord. 00-25, passed 2-5-01)