(a) Overview. Certain actions necessary for the implementation of these regulations shall be administered by the Zoning Officer (with assistance from the Fiscal Officer, Village Planner, and other Village staff and consultants). In carrying out designated duties, the Zoning Officer shall be required to administer this Ordinance precisely as it is written. No Zoning Officer shall make changes or vary the terms of this Ordinance.
(b) Responsibilities of the Zoning Officer. Wherever used in this Ordinance, the Zoning Officer shall refer to the Mayor or a duly authorized representative thereof. The Zoning Officer may be a Village employee or consultant or combination thereof, and in either case shall serve at the will of the Mayor. In addition to specific responsibilities outlined elsewhere in this Ordinance, the Zoning Officer shall have the following responsibilities:
(1) Provide citizens and public officials with information relative to this Ordinance and related matters.
(2) Assist applicants in completing appropriate forms and following procedures related to site plan review, rezoning and other zoning matters outlined in this Ordinance.
(3) Determine the completeness of materials submitted for site plan review, conditional use review and planned development, and takes any action required under guidelines stated in this Ordinance.
(4) Issue Certificates of Completion in accordance with this Ordinance when all provisions of this Ordinance and other applicable ordinances and codes are met.
(5) Forward to the Fiscal Officer, who will forward to the Commission completed applications for site plan review, conditional use review, planned unit development proposals, petitions for amendments to this Ordinance, and other matters that must be reviewed by the Commission.
(6) Forward to the Fiscal Officer, who will forward to the Board all materials related to applications for appeals, variances, or other matters on which the Board is required to act.
(7) Forward to the Fiscal Officer, who will forward to the Council all recommendations of the Commission concerning matters on which action is either mandatory or discretionary on the part of the Council.
(8) Periodically report to the Commission on the status of Village's zoning and planning administration.
(9) Maintain the current official Zoning Map of the Village and an up-to-date Zoning Ordinance text by recording all adopted map and text amendments.
(10) Maintain records as accurately as is feasible for all nonconforming uses, structures, and lots that exist on the effective date of the Zoning Ordinance, updating the record as conditions affecting the nonconforming status of such uses changes.
(11) Review and investigate permit applications to determine compliance with the provisions of this Ordinance.
(12) Issue permits when all provisions of this Ordinance and other applicable ordinances are met.
(13) Perform inspections of buildings, structures, and premises to ensure that the land use or improvements to the land are and will remain in compliance with this Ordinance.
(14) Initiate and perform investigations into alleged violations of this Ordinance and proceed with appropriate corrective measures as required, including issuance of violation notices, issuance of orders to stop work, and revocation of permits.
(15) Perform other related duties required to administer this Ordinance.
(c) Responsibilities of the Fiscal Officer. In addition to specific responsibilities outlined elsewhere in this Ordinance, the Fiscal Officer or duly authorized representatives shall have the following responsibilities:
(1) Publish all notices required by this Ordinance.
(2) Record or cause to be recorded and prepare the official minutes of all meetings of the Commission and Board.
(3) Maintain official records and file all official minutes and documents in an orderly fashion.
(4) Perform other related duties required to administer this Ordinance.
(d) Responsibilities of the Village Planner. Whenever used in this Ordinance, the Village Planner shall refer to the Mayor or a duly authorized representative thereof. The Village Planner may be a Village employee or consultant or combination thereof, and in either case shall serve at the will of the Mayor. In addition to specific responsibilities outlined elsewhere in this Ordinance, the Village Planner shall have the following responsibilities:
(1) Prepare and administer such plans and ordinances as are appropriate for the Village and its environs, within the scope of the applicable enabling laws.
(2) Advise and assist the Commission and be responsible for carrying out the directives of the Commission.
(3) Advise and assist the Council and other authorized Village bodies or officials and be responsible for carrying out their directives.
(4) Provide citizens and public officials with information relative to this Ordinance and related matters.
(5) At request of the Village, review applications for site plan review, conditional use review, planned development proposals, and take any action required under the guidelines stated in this Ordinance.
(6) At the request of the Commission or Council, draft amendments to this Ordinance and other ordinances to accomplish the planning objectives of the Village.
(7) Periodically report to the Commission on the status of Village's zoning and planning administration.
(8) Perform other related duties required to administer these regulations.
(Ord. 21-2020. Passed 12-14-20.)