(A) Plat submission requirements. The subdivider shall submit to the Village Clerk 11 copies of the preliminary plat and supplemental material specified, with written application for conditional approval, at least ten days prior to the regular meeting of the Planning Commission at which the request will be heard.
(B) Fees. Fees are set by the Board of Trustees.
(C) Scale and preliminary plat contents. Preliminary plats shall be a scale of one inch to 100 feet, or 1" = 200' if 75% of the lots are one acre or larger, and shall be prepared with the following information:
(1) Name, location, acreage, owner, and designer of subdivision with legal description as shown by land records;
(2) Present zoning;
(3) Date, north point, and graphic scale;
(4) Location of property lines, roads, existing utilities with size of lines, and other underground installations and easement;
(5) Names of adjoining properties or subdivisions;
(6) Proposed utility system, including water, sewer, and paving;
(7) Dimensions, lot lines, except that in industrial type subdivisions, lot lines may be excluded;
(8) Location of proposed drainage;
(9) Contours at five feet intervals at 1" = 200' scale;
(10) Proposed improvements and grading concepts;
(11) Location of existing buildings; and
(12) Proposed easements, dedications, and reservations of land required.
(D) Notification of improvement schedule. Subdivider shall indicate by a letter when improvements as required will be provided; any proposed restrictive covenants for the land involved shall accompany the letter.
(E) Notification of County Planning Commission. The village shall notify the County Planning Commission of any proposed subdivision plat and provide the Commission with all available materials on the proposed plat, when such proposed plat lies partially or totally within the extraterritorial subdivision jurisdiction being exercised by that municipality in such county. The Commission shall be given four weeks to officially comment on the appropriateness of the design and improvements proposed in the plat. The review period shall run concurrently with subdivision review activities of the village after the Commission receives all available material for a proposed subdivision plat.
(F) Notification of school board. At least ten days prior to the Planning Commission meeting at which the preliminary plat is to be considered for approval, the Planning Commission shall submit a copy of the proposal to the school board of each school district which the proposed development affects, and shall notify the school board of the meeting date. Copies of the plat may be submitted to any other agency which may be affected.
(G) Approval or rejection. After review of the preliminary plat and negotiations with the subdivider, the Planning Commission shall reject or conditionally approve the preliminary plat, within 30 days after the official meeting at which the plat was considered.
(H) Recording of action. The action of the Planning Commission shall be noted on three copies of the preliminary plat, referenced and attached to any conditions determined. One copy shall be returned to the subdivider, one copy relayed to the Board of Trustees, and one copy retained by the Planning Commission.
(I) Approval is conditional. Approval of a preliminary plat shall not constitute approval of the final plat; it shall be deemed an expression of approval or conditional approval of the submitted plat, as a guide for the preparation of the final plat, which will be subject to further consideration by the Planning Commission and the Board of Trustees. Any conditional approval of the preliminary plat shall be effective for a period of one year unless an extension is granted by the Planning Commission.
(J) Installation of improvements for final plat approval. Following approval of the preliminary plat, the subdivider shall:
(1) Agree to install the required improvements;
(2) Sign an agreement, which shall be entered into only at the option of the village, thereby guaranteeing the installation of improvements; or
(3) Furnish a bond or enter into an escrow or security agreement approved by the Village Attorney in an amount sufficient to guarantee the installation of the required improvements.
(K) Final plat submission requirements. Final plats, showing entire concept, shall be submitted to the Village Clerk within one year of approval of the preliminary plat, unless an extension is granted by the Planning Commission. The final plat shall conform to the preliminary plat as approved and to the requirements of all applicable ordinances and state statutes; and, if desired by the subdivider, it may constitute only that portion of the approved preliminary plat which the subdivider proposes to record and develop at the time; provided, however, that such portion conforms to all requirements of this chapter.
(L) Scale and final plat contents. One original and two Mylar copies of the final plat and other exhibits required for approval shall be submitted. The final plat shall be drawn in ink on Mylar and shall be at a scale of one-inch to 100 feet or larger. The final plat shall show the following:
(1) Date, title, name, and location of subdivision;
(2) Streets and street names, lots, setback lines, lot numbers, and the like, except that in industrial type subdivision lot designation may be excluded;
(3) Graphic scale and north arrow;
(4) Monuments (ferrous) one-inch diameter, maximum, 30 inches length minimum;
(5) Dimensions, angles and bearings, and complete legal description of the property;
(6) Sufficient survey data to reproduce any line on the ground;
(7) Names of adjoining subdivisions;
(8) Location and dimensions of any easements;
(9) Purpose for which sites are dedicated or reserved, and the transfer of ownership of the same;
(10) Certification by surveyor as to accuracy of survey and plat;
(11) Certification signed and acknowledged by all parties holding title or having any title interest in the land subdivided and consenting to the preparation and recording of the plat as submitted;
(12) Certification recording the approval by the Planning Commission; and
(13) Certification recording the approval by the Board of Trustees and the acceptance of any dedications.
(M) Supplementary data required. The final plat shall be accompanied by construction plans of all required public improvements, approved by an engineer.
(N) Professional assistance. The Board of Trustees or the Planning Commission may request such professional assistance as it deems necessary to properly evaluate the plats submitted.
(O) Planning Commission recommendations. The Planning Commission shall reject or approve the final plat and have prepared a recommendation to the Board of Trustees recommending rejection or approval. All reasons for recommending rejection shall be clearly stated. Notification of approval or rejection by the Planning Commission or Board of Trustees shall be given the subdivider within 60 days after submission of the final plat to the Planning Commission.
(P) Administrative subdivision. In the event that a proposed subdivision does not involve the platting and dedication of streets, extension of utility systems, change in subdivision class and type, change in zoning district, change in surface drainage, and will not result in the creation of more than three lots of record, the subdivider may apply for administrative subdivision under the provisions of this section. The utilization of the administrative subdivision does not relieve the subdivider of its obligation to comply with §§ 152.07 and 152.08. The necessity of establishing and dedicating easements for utilities shall not bar the utilization of the administrative subdivision. The procedure for such application will be as follows.
(1) Application will be made to the Board of Trustees and the Board of Trustees may act or may at their option refer the application to the Planning Commission. In the event it is referred to the Planning Commission, the procedures outlined under the final plat provisions shall be followed.
(2) The subdivider shall submit an original and 11 copies of the plat. The original shall be drawn in ink on tracing cloth, Mylar, or similar material, and shall be at a scale of 1" to 100' or larger. The plat shall contain the following:
(a) Date, title, name, and location of the subdivision;
(b) Names and locations of abutting streets and lots identifying street names and lot and block numbers;
(c) Identification of the new lot and block numbers and set back lines;
(d) Graphic scale and true north point;
(e) Monuments;
(f) Dimensions, angles, and bearings and complete legal description of the property;
(g) Sufficient engineering data to reproduce any line on the ground;
(h) Location, dimensions, and purposes of any existing easements;
(i) Certification by surveyor or engineer certifying to the accuracy of the survey and plat; and
(j) Certification signed and acknowledged by all parties holding title or having any title interest in the land subdivided and consenting to the preparation and recording of the plat as submitted.
(3) The plat shall be accompanied by:
(a) Protective covenants in form for recording if such are desired by the subdivider;
(b) For subdivisions adjoining or touching the boundaries of the village corporate limits, a tract or area for which annexation proceedings have village commenced; and an approved subdivision which touches or adjoins the village corporate limits, a petition signed by the owner or owners requesting annexation to the village; and
(c) Utility easements signed by the owner or owners to permit all lots created access to all utilities available in the village, including, but not limited to, sanitary sewer, storm sewer, water, electrical, telephone, and cable television.
(Ord. passed 8- -2010)