(A) Pre-application meeting.
(1) The pre-application meeting will determine the submittal requirements, review procedures and standards applicable to an anticipated application for a development permit reviewed under this Code.
(2) A pre-application meeting is required for all applications prior to submission unless determined otherwise by the Planning and Economic Development Department Director.
(3) At a minimum, the applicant must bring a conceptual plan to the pre-application meeting showing the location, general layout and main elements of the proposed development.
(4) At the pre-application meeting the applicant must provide the Planning and Economic Development Department a letter stating the scope of work for the project. The Director shall determine what application(s) and process shall apply to the project.
(5) When two or more applications for a development are submitted concurrently, the requirement for a pre-application conference may be met with single conference.
(6) The pre-application conference is intended as a means of facilitating the review process. Discussions held in accordance with this section are not binding on the city. Processing times for review of applications for a development permit do not begin until a formal, complete application is submitted and determined to be complete.
(B) Authority to submit applications. Unless expressly stated otherwise in this Code, applications for a development permit reviewed under this Code shall be submitted by:
(1) The owner, contract purchaser, or any other person having a recognized property interest in the land on which development is proposed; or
(2) A person authorized to submit the application on behalf of the owner, contract purchaser, or other person having a recognized property interest in the land, as evidenced by a letter or document signed by such owner, contract purchaser, or other person.
(3) If there are multiple owners, contract purchasers, or other persons authorized to submit the application, all such persons shall sign the application or a letter or document consenting to the application.
(C) Application contents.
(1) The Planning and Economic Development Department Director establishes the requirements for the content and form of applications for each type of application reviewed under this Code.
(2) The Planning and Economic Development Department Director may amend and update these requirements as determined necessary to ensure effective and efficient city review under this Code.
(3) The applicant bears the burden of ensuring that an application contains sufficient information to demonstrate compliance of the proposed application for a development permit with applicable standards.
(D) Application submittal.
(1) Applications reviewed under this Code shall be submitted to the Planning and Economic Development Department, along with other applicable documents. For site plan submittals, a site plan checklist will be provided and maintained by the Planning and Economic Development Department
(2) In addition to the technical documents required, other plans and studies may be required at the request of staff based on the scope of work which includes but is not limited to the following:
(a) Affordable housing;
(b) Circulation, parking, stacking or traffic;
(c) Civil or engineering;
(d) Feasibility or market analysis;
(e) Landscaping;
(f) Lighting or photometric;
(g) Sustainability.
(3) All applications must be submitted through the Planning and Economic Development Department.
(E) Fees.
(1) The City Commission establishes application fees and may amend and update those fees as determined necessary.
(2) The fees schedules for any development plan are incorporated herein by reference. A fee schedule is available in the City Clerk's and Planning and Economic Development Department offices upon request.
(3) A surcharge applies to all development and applications that require Planning and Zoning Board consideration. The surcharge can be found in the fee schedule, which is available in the City Clerk's and Planning and Economic Development Department offices upon request.
(4) On October 1 of each year, the fees referred to above may be increased, in accordance with the Consumer Price Index for Urban Consumers in the United States, published by the Bureau of Labor Statistics for the 12 months ending April of each year, unless otherwise instructed by the City Commission. All other proposed changes to the fees referred to above shall be set by resolution of the City Commission by separate resolution.
(5) Advertising fees. The applicant bears the cost of the advertisement for any displayed advertisements or mailings required by state statutes or city ordinances, except as may otherwise be expressly provided herein.
(6) Applicants are responsible for all applicable recording costs where applicable.
(F) Determination of application completeness.
(1) On receiving a development application reviewed under this Code, the Planning and Economic Development Department Director will review the application package to determine whether the application is complete or incomplete within the timeframes as set forth in F.S. § 166.033, as may be amended from time to time, unless formally waived by the applicant. A complete application is one that:
(a) Contains all information and materials established by the Planning and Economic Development Department Director as required for submittal of the application;
(b) Is in the form established by the Planning and Economic Development Department Director as required for submittal of the application;
(c) Includes information in sufficient detail to evaluate the application to determine whether it complies with the appropriate review standards of this Code; and
(d) Is accompanied by the fee established for the application, which is intended to offset the administrative costs thereof.
(2) Review for application completeness is solely to determine whether preliminary information required for submission with the application is sufficient to allow further processing. It does not constitute a decision as to whether an application complies with the LDC.
(3) Incomplete applications:
(a) If an application is determined to be incomplete, the Planning and Economic Development Department Director will notify the applicant of the deficiencies within the timeframes as set forth in F.S. § 166.033, as may be amended from time to time, unless formally waived by the applicant.
(b) The applicant may correct the deficiencies and resubmit the application for completeness determination.
(c) If the applicant fails to resubmit an application within the timeframes as set forth in F.S. § 166.033, as same may be amended from time to time, unless waived by the applicant after being first notified of deficiencies, the application shall be considered withdrawn.
(d) The Planning and Economic Development Department Director shall not process an application for further review until it is determined to be complete.
(4) Application revisions:
(a) An applicant may revise the application after receiving initial staff review comments on the application. Revisions must be limited to changes that directly respond to specific requests or suggestions made by the staff or the review or decision-making body, if they constitute only minor additions, deletions, or corrections and do not include significant substantive changes to the plan for development proposed in the application.
(b) Any other revisions to the application may be submitted at any time during the review procedure, but the revised application will be submitted and reviewed as if a new application and may be subject to additional application fees to defray the additional costs of processing the revised application.
(c) All revised applications must be submitted to the Planning and Economic Development Department Director.
(5) Complete applications:
(a) If an application is determined to be complete, the Planning and Economic Development Department Director will accept the application for review in accordance with the procedures and standards of this Code.
(b) The time frame and cycle for review of the application is based on the date the application is determined to be complete.
(Ord. 2021-02, adopted 3-17-21; sought to be reconsidered, Commission passed 4-21-2021; Am. Ord. 1998, passed 10-19-22)