(A) The Records Management Officer will implement, but is not limited to, a program to encompass those areas of records management as are required to preserve and keep in order all books, papers, documents, records, and files of the City Council and of the executive departments to achieve the following goals:
(1) Release space and reduce the need for storage and filing equipment;
(2) Establish an efficient retrieval operation for both active and inactive municipal records;
(3) Provide for routine disposition of paperwork;
(4) Maintain total security over municipal records;
(5) Communicate the need of an effective records management program; and
(6) Secure a central records storage facility which can be operated and maintained by records management staff.
(B) Once approved by the City Council, the records management plan shall be binding on all offices, departments, divisions, programs, commissions, bureaus, boards, committees, or similar entities of the city, and the records shall be created, maintained, stored, or disposed of in accordance with the plan.
(C) State law relating to the duties, other responsibilities, or record keeping requirements of a custodian do not exempt the custodian or the records in the custodian’s care from the application of this chapter and the records management plan adopted under it and may not be used by the custodian as a basis for refusal to participate in the records management program of the city.
(Ord. 335, passed 2-12-1991) Penalty, see § 32.99