The city manager or his designated representative shall be in charge of the disposal of surplus city property. When a department determines there is surplus property within the department, he/she will notify the city manager or his designated representative in writing of such property. The city manager or his designated representative may transfer surplus equipment or materials from one department or another. A Fixed Asset Disposal Card should be completed anytime there is a transfer or disposal of a fixed asset.
(1) Items consumed in the course of work or items thought to be worthless. City property which may be consumed in the course of normal city business and items thought to be worthless shall be disposed of by and at the discretion of the city manager in a like manner to any other refuse. Said items shall be simply charged off as a routine cost of doing business. However, the finance director shall be notified of what has been disposed of by the completion of a Fixed Asset Disposal Card.
(2) Items estimated to be worth less than $500.00. Items of surplus city property estimated to be worth less than $500.00 shall be disposed of by the city manager or his designated representative in the following manner:
(a) By publishing a notice in the newspaper with the highest circulation in the county.
(b) Receiving sealed bids or hold a public auction at a specified date, time, and place.
(c) Awarding items to highest bidder. In the event the highest bidder is unable to pay within twenty-four (24) hours, the item shall then be awarded to the second highest bidder.
(d) The finance director shall be responsible for noting all pertinent information in the fixed asset record of the city as to the disposal of said item and to retain the records, (notice, bids, and property cards) for a period of five (5) years.
(3) Items estimated to be worth more than $500.00. When disposing of items of city property estimated to be worth more than $500.00, the city manager or his designated representative shall follow the following procedure:
(a) Obtain from the city commission a resolution declaring said item(s) excess property and fixing date, time, and place to receive sealed bids or hold public auction.
(b) Publish copy of the resolution in the newspaper with the highest circulation in the county.
(c) Awarding bid to highest bidder. In the event the highest bidder is unable to pay within twenty-four (24) hours, the item shall then be awarded to the second highest bidder.
(d) The finance director shall be responsible for noting all pertinent information in the fixed asset record of the city as to the disposal of said item and to retain the records, (notice, bids, and property cards) for a period of five (5) years (Ord. #994, 02/07/02).