Purchase, procurement, lease, and/or lease-purchase agreements for supplies, materials, equipment, and/or services which will cost in the aggregate more than $100.00, but less than $10,000.00, shall be exempt from public advertising and/or formal competitive bidding.
(1) Purchases greater than $100.00 but less than $1,000.00 require a Departmental Purchase Order (DPO). DPO's are limited to an aggregate amount per order of $1000.00 plus shipping charges. DPO's may be issued for mail orders, telephone orders, or customer pick-up, and may be used where prepayment is required. A DPO is issued by the department making the purchase and is authorized by the department manager. No further authorization is required.
(2) For purchases greater than $1,000.00 but less than $10,000.00 and for purchases restricted from DPO's, a Request for Purchase Order (RPO)is to be completed by the requesting department. The RPO is not an authorization to purchase. The RPO must be forwarded to the Finance Director who upon approval from the City Manager will issue a Purchase Order (PO). The department manager is then authorized to make the purchase.