The chairman shall preside at all meetings, sign all official documents approved by the Parks and Recreation Board. The vice-chairman shall perform the duties of the chairman in the absence of the chairman. The secretary shall keep a record of all meetings and shall provide each member a copy of the minutes prior to the next regular meeting of the Parks and Recreation Board. The Parks and Recreation Board shall have the power to create committees to assist the Parks and Recreation Board in its duties and members on any committee so created shall serve for a period of two (2) years, or for such lesser period of time as directed by the chairman, and shall report monthly activity to the Parks and Recreation Board at regular meetings.