§ 32.026 POWERS AND DUTIES.

   (A)   Duties. The City Administrator shall:

      (1)   Daily business. Manage and discipline the employees in the office at City Hall; see that records and books are properly kept and day to day business of the office at City Hall is properly performed;

      (2)   Annual report. Prepare and present to the Council an annual report of the city’s affairs, including the summary of reports of department heads, and such other reports as the Council shall require; and

      (3)   Budget report. Assemble estimates of the financial needs and resources of the city for each ensuing year, and shall prepare a program of activities within the financial power of the city, embodying in it a budget document with proper supporting schedules and analysis.

   (B)   Powers. The City Administrator shall:

      (1)   Assignment of employees. Have the power to assign any employee of the city to any department or branch thereof requiring services appropriate to the personnel system classification of the employee so assigned, subject to Council approval;

      (2)   Prescribe rules. Have the power to prescribe rules and regulations as he or she shall deem necessary or expedient for the conduct of administrative agencies subject to his or her authority; and he or she shall have the power to revoke, suspend, or amend any rule or regulation of the administrative service by whomever prescribed;

      (3)   Investigate. Have the power, either by himself or herself or by any officer or person designated for the purpose, subject to Council approval, to investigate and examine or inquire into the affairs or operation of any department, division, bureau, or office; and when so authorized by the Council, he or she shall have power to employ consultants and professional counsel to aid in these investigations, examinations, or inquiries;

      (4)   Delegate duties. Have the power to direct any department, division, or bureau to perform the work for any other department, division, or bureau, subject to the department Commissioner’s approval;

      (5)   Coordinate departments. Be responsible for the coordination of the administrative heads of each department of city government and for the review and analysis of the operation and administration of all departments, boards, and commissions established by ordinance;

      (6)   Reports. Have the power to require all appointed administrative officers and administrative employees of the city to furnish any information connected with or related to their official or assigned duties; shall have all heads of departments, boards, and commissions provide the Administrator with a comprehensive report analyzing the conditions and operations of a department; shall recommend, measure, and shall project need for the ensuing fiscal year;

      (7)   Appear before Council. Appear before and address the Council at any meeting with the right to take part in the discussion period. He or she shall make recommendations to the Council and deliver messages to the Council and the people. He or she shall furnish any reports requested by the Council, in a timely manner; and

      (8)   Other. Perform any other duties in accordance with the administrative job description.

(1969 Code, § 2-101) (Ord. 1999-22, passed 6-28-1999)

§ 32.027 EMERGENCY INTERIM SUCCESSION.

   (A)   In the event that the City Administrator acting as the Director of the Emergency Operations Center, is unable or unavailable to perform the duties of office during a state of emergency, the duties shall be performed by one of the following persons in the line of succession set forth as follows:

      (1)   Public Works Director;

      (2)   Fire Chief;

   (B)   The powers of the emergency interim successor to the City Administrator shall be the same as the City Administrator and the duration of succession shall be until such time as the City Administrator or the highest ranking person in the line of succession is able to perform the duties of office.

(Ord. 2004-37, passed 9-13-2004)

CITY CLERK

§ 32.040 APPOINTMENT, SUPERVISION.

   The City Clerk shall be appointed by the City Council as provided by statute and shall be under the direct supervision of the Commissioner of Accounts and Finance and shall be responsible to the City Council.

(1969 Code, § 2-139) (Ord. 1968-10, passed 4-22-1968)

Statutory reference:

   General duties and authority of City Clerk, see ILCS Chapter 65, Act 5, § 3.1-35-90

§ 32.041 PERFORMANCE BOND.

   Before entering upon the duties of office, the City Clerk shall execute a bond in such an amount and with those sureties as may be required by the City Council, conditioned upon the faithful performance of his or her duties.

(1969 Code, § 2-140)

Statutory reference:

   Similar provisions, see ILCS Chapter 65, Act 5, § 4-4-2

§ 32.042 DEPUTY CLERK; COMPENSATION.

   The City Clerk may appoint and supervise a Deputy and any other assistants necessary to administer the duties of the City Clerk’s office, who shall receive compensation as may be provided by the City Council.

(1969 Code, § 2-141)

Statutory reference:

   Authority and limitations on appointment of deputy clerks, see ILCS Chapter 65, Act 5, § 3.1-30-10

   Duties and powers of deputy city clerks, see ILCS Chapter 65, Act 5, § 3.1-35, 95

§ 32.043 COUNCIL MEETING MINUTES.

   The City Clerk shall furnish the Mayor and each member of the City Council a complete copy of the minutes of each regular and special meeting of the City Council within 10 days following each meeting.

(1969 Code, § 2-142) (Ord. 1961-28, passed 10-9-1961)

Statutory reference:

   Duty of City Clerk to keep records of meetings, see ILCS Chapter 65, Act 5, § 3.1-35-90

§ 32.044 SEAL; CUSTODY AND USE.

   The City Clerk shall be the custodian of the city seal and shall affix its impression on documents whenever this is required.

(1969 Code, § 2-143)

Cross-reference:

   City seal, see § 11.01

Statutory reference:

   Similar provisions, see ILCS Chapter 65, Act 5, § 3.1-35-90