(A) Agent for collection. The city shall be responsible for collecting invoices from responders to a special operations incident and presenting a bill to the responsible party for costs.
(B) Procedure for responders submittal of invoices to the city. An invoice identifying eligible costs under this subchapter shall be submitted by responders to the city within a reasonable time after the cost was incurred or identified. Submitted invoices must include sufficient documentation for cost reimbursement (i.e. copies of time sheets for specific personnel, copies of bills for the materials, equipment and supplies procured or used, etc.). Accepting invoices from agencies outside the city shall not result in any liability to the city for payment of any costs incurred by such agencies until payment is received by the city from the responsible party.
(C) Method of billing and payment. The city shall submit one or a series of consolidated invoices to the responsible party, identifying the responders (i.e. agencies, agents or municipalities) and their specific costs or reimbursements. The responsible party shall issue a separate certified check made payable to each responder that submitted an invoice. The checks will be sent to the city within 60 days of receiving a consolidated invoice. The city shall disburse the checks to the responders.
(Ord. 2006-20, passed 2-16-06)