The Finance Department shall have the powers and responsibilities to:
(A) Compile the current expense estimates for the budget for the City Manager;
(B) Compile the capital estimates for the budget for the City Manager;
(C) Supervise and be responsible for the disbursement of all monies;
(D) Maintain a general accounting system for the city government and each of its offices, departments and agencies; be in charge of all books for each office, department and agency; keep separate accounts for the items of appropriation contained in the city budget, each of which accounts shall show the amount of the appropriation, the amount paid therefrom, the unpaid obligations against it and the unencumbered balance;
(E) Submit to the City Council through the City Manager a monthly statement of all receipts and disbursements in sufficient detail showing the financial condition of the city;
(F) Prepare for the City Manager, as of the end of each fiscal year, a complete financial statement and report;
(G) Other than monies collected by the tax collector, collect all other revenues of the city or for whose collection the city is responsible, and receive all monies receivable by the city from the state or federal government, or from any court, or from any office, department or agency of the city;
(H) Have custody of all public funds belonging to or under the control of the city, or any office, department, or agency of the city government, and deposit all funds coming into such depositories, subject to the requirements of law as to surety and the payment of interest on deposits, but all such interest shall be the property of the city and shall be accounted for and credited to the proper accounts;
(I) Have custody of all investments and invested funds of the city government, or in possession of such government in a fiduciary capacity, and have the safekeeping of all bonds and notes of the city and the receipt and delivery of city bonds and revenue certificates for transfer, registration or exchange;
(J) Examine and approve all contracts, orders and other documents by which the city government incurs financial obligations, having previously ascertained that monies have been appropriated and allotted and will be available when the obligations shall become due and payable;
(K) Approve as within the budget all proposed expenditures; unless he shall certify that there is unencumbered balance of appropriation and available funds, no appropriation shall be encumbered and no expenditure shall be made;
(L) Examine all invoices, payrolls and other evidences of obligations due by the city before their payment;
(M) Require reports of receipts and disbursements from each receiving and spending agency of the city government to be made at such intervals as may deem expedient;
(N) Prescribe the forms of receipts, vouchers, bills or claims to be used by all the offices, departments and agencies of the city government;
(O) Maintain an accurate and complete inventory of all personal property owned by the city and to promulgate rules and regulations for the control and protection of such city property; and
(P) Perform such other duties and responsibilities as assigned by the City Manager or by ordinance.
(Ord. 2021-82, passed 12-16-21)