(A) The nonelected office of Clerk-Treasurer of the city is hereby created.
(B) Said office shall be filled by nomination by the Mayor with the concurrence of the City Council.
(C) Said officer shall be a citizen of the county, at least 18 years of age and a high school graduate.
(D) Said officer shall take the oath of office prescribed by § 228 of the Constitution of the state within 30 days after receiving notification of the appointment.
(E) Before entering upon the duties of said office and within 30 days after receiving notice of appointment, said officer shall execute a corporate bond in a sum of at least $50,000, conditioned for the faithful performance of the duties of said office and securing collection of any moneys due the city.
(F) The Clerk-Treasurer shall be the financial officer of the city, the Clerk of the Council, the City Treasurer and the occupational license collector.
(G) In the capacity of the City Clerk, said officer shall assist in the preparing of the agenda for and shall attend all meetings of the City Council; keep full and accurate minutes of City Council proceedings recording them prior to the next regular meeting in a journal kept for that purpose and deliver copies of said minutes to the Mayor and City Council members before the following regular meeting; act as custodian of the city seal and of all records and papers not properly belonging to some other office; shall advertise all ordinances adopted by the City Council; and perform such other duties as may be required by the City Council.
(H) (1) In the capacity of the City Treasurer, said officer shall supervise the performance of all municipal accounting including the processing of bills, issuance of checks, preparation of necessary financial records; transfer funds from one account to another; prepare or supervise the preparation of financial reports for the City Council, federal and state agencies relating to social security and similar programs; provide information and assistance to federal, state and local auditors; and upon approval by the City Council make all banking and investing decisions and transactions.
(2) Upon allowance by City Council, the Treasurer prepares checks and has them signed by two of the following: Clerk-Treasurer, Mayor or a designated City Council member.
(I) In the capacity of occupational license collector, said officer shall supervise and mail notices of occupational license due and supervise and participate in the collection of occupational license, building permits and other receipts due the city; issue occupational licenses; prepare bank deposits; order supplies pertaining to the office of Clerk-Treasurer; collect delinquent occupational taxes and maintain records relating to same and make such reports to the City Council as it may require.
(J) The Clerk-Treasurer shall, no later than January 31 of each year, mail to the Department for Local Government, a list containing current city information including, but not limited to, the following:
(1) The correct name of the Mayor, legislative body members and the following appointed officials who are serving as of January 1 of each year:
(a) City Clerk;
(b) City Treasurer;
(c) City Manager;
(d) City Attorney;
(e) Finance Director;
(f) Police Chief;
(g) Fire Chief; and
(h) Public Works Director.
(2) The correct name of the city, mailing address for City Hall and telephone number of City Hall; and
(3) The name and telephone number of either an elected or appointed official to serve as a contact person that may be reached during normal business hours of 8:00 a.m. to 4:30 p.m.
(K) The Clerk-Treasurer shall perform of any other duties and responsibilities required of the City Clerk by statute or ordinance.
(KRS 83A.085)
(L) The salary of the City Clerk-Treasurer shall be established by ordinance.
(Prior Code, § 31.36) (Ord. 382, passed 9-6-1977; Ord. 490, passed 4-5-1988; Ord. 521, passed 7-3-1990; Ord. 523, passed 8-7-1990)