(A) The Clerk-Treasurer is hereby authorized to pay from the town’s Gas Department Funds the expenses of purchase of gas and transmission fees, prior to the regular monthly meeting of the Town Council when necessary, with full approval thereof submitted to the Town Council at its next monthly regular meeting.
(B) The town, by its Town Council, designates its Clerk-Treasurer to deposit town monies in those local depositories as designated by the State Treasurer.
(C) (1) The Clerk-Treasurer is hereby authorized, pursuant to I.C. 36-5-4-12, to pay in advance of Town Council’s allowance any expenses which become due or on which a discount may be obtained by early payment when such date occurs between regularly scheduled meetings of the Town Council, such payment not being otherwise prohibited by law.
(2) Such pre-approved payments of claims may include the following types of expenses:
(a) Property or services purchased or leased from:
1. The United States government; or
2. An agency or a political subdivision of the United States government.
(b) License fees or permit fees;
(c) Insurance premiums;
(d) Utility payments or utility connection charges;
(e) Federal grant programs if:
1. Advance funding is not prohibited; and
2. The contracting party provides sufficient security for the amount advanced.
(f) Grants of state funds authorized by statute;
(g) Maintenance agreements or service agreements;
(h) Lease agreements or rental agreements;
(i) Principal and interest payments on bonds;
(j) Payroll;
(k) State, federal, or county taxes;
(l) Expenses that must be paid because of emergency circumstances; and
(m) A product or service for which the Town Council has accepted a bid.
(3) Each payment of expenses under this division (C) must be supported by a fully itemized claim.
(4) The Town Council shall review and allow the claim at its next regular or special meeting following the pre-approved payment of the expense.
(Ord. 1995-17, passed 12-19-1995; Ord. 1997-17, passed 8-19-1997; Ord. 2013-7, passed 5-21-2013)